Information Management (IM) Officer

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Posted on 21 May, 2023
Closing on 04 Jun, 2023

Job Description

Information Management (IM) Officer Vacancy in NPA Yemen 

  • Duty Station: Aden
  • Start date: As soon as possible
  • Ref: IMO/2023
  • Posted: 21 May, 2023
  • Closing:04 June, 2023

Wars and armed conflicts come to an end; however, the remnants of war continue to impact millions of people for decades to follow. Mine Action and Disarmament's vision is a world where people and communities are safe, resilient and protected before, during and after armed conflict. Together with national authorities and other stakeholders, we are working to resolve problems faced by local communities caused by Explosive Ordnance (EO). Currently, NPA has more than 20 Mine Action Programmes ongoing in Africa, Asia, Latin America, South East Europe and the Middle East.

NPA is seeking an Information Management (IM) Officer for its program in Aden, Yemen.

Job purpose.

The Information Management (IM) Officer is in charge of the projects IM team and support the Operations department. His duty is to provide GIS representation of the operational activities by utilizing the national GIS database and manage the IM team in data entry and quality control of the project information. 

The position reports to the Country Director/Programme Manager. 

Roles and Responsibilities.  

  • As the IM Officer for NPA Yemen, the employee must have thorough knowledge of IM work, and strictly adhere to, the guidelines, procedures and routines of NPA. 
  • The IM Officer will represent NPA Yemen and is consequently required to conduct himself/herself respectful and in a professional manner in accordance to the NPA Code of Conduct. 

The IM Officer responsibilities as outlined below:

  • Support with the development of digital field surveys in both Arabic and English language
  • Create geographical maps to analyse and visualize NPA project implementation across areas and sites.
  • Data cleaning and data validation following field surveys
  • Support mobile data collection designs, and utilization for NPA project.
  • Develop or update information products, such as dashboards, charts, maps, infographics and other graphic products.
  • Assist with NPA statistical tables and maps of monthly, quarterly and annual reports
  • Assist in the design and development of training modules and participate in the implementation of training activities
  • Train operational Field staff on survey123 forms and operational dashboards
  • Assist in the preparation of IM Reports and presentations
  • Train and assist NPA staff in correct usage of SP as document management system
  • Ensure all documents and reports are uploaded in the SharePoint workspace by following the file naming guidelines.
  • Ensure all GIS related dataset is maintained in a structured and hierarchal manner. 
  • Ensure all key GIS data is uploaded to NPA ArcGIS online services.
  • Provide technical support during software testing period to ensure that portal components are implemented and functioning according to NPA procedures
  • Test and evaluate new Technology
  • Ensure security and privacy of networks and computer systems
  • Install, configure and manage software and their functions according to specifications
  • Ensuring antivirus software usage guidelines are respected, that updates are deployed at individual workstations and that antivirus protection is constantly monitored. 
  • Installing and maintaining local networks in the mission according to standards (router, Wifi AP, Internet modem).
  • Maintaining computers, printers/scanners and conducting daily/monthly checks to ensure that maintenance tasks have been executed;
  • Undertake any other relevant IM tasks, contributing to the successful implementation of the NPA programme in consultation with the CD/ PM and RIMA. The tasks and responsibilities might be changed during the contract period due to operational needs.

Required qualification

Must have:

  • Bachelor degree, studies on computer science or studies in information management.
  • Strong understanding of information management principles, practices, and methodologies
  • Familiarity with data quality, data modelling, and database management is often necessary
  • Understanding of Relational Database Management System (RDBMS).
  • Advanced knowledge of GIS (Geographical Information Systems). 
  • Advanced technical IT knowledge and skills.
  • Advanced knowledge in computer handling and data acquisition. 


  • Cooperating ability with all colleagues. 
  • Capable of working independently and in groups.
  • Willing to undertake domestic and international travels when required.


Must have:

  • At least 3 years of progressive working experience in any reputable organization or enterprise in the field of IT and Information management.
  • At least one-year experience in GIS
  • Experience in using MS Office applications.
  • Experience on computer maintenance and computer security software.


  • Previous working experience in mine action would be an asset.

Skills and abilities

  • Work prioritization and ability to multitask
  • Ability to maintain a high level of accuracy, confidentiality concerning NPA data 
  • Excellent interpersonal skills
  • Shares knowledge and experience
  • Positive, constructive attitude
  • Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort

Personal qualities

  • Commitment to and compliance with NPA’s safeguarding principles
  • Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
  • Commitment to own continuing personal and professional development
  • Commitment to the vision, mission and values of NPA

How to Apply

Additional Considerations

NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity. Qualified female candidates are strongly encouraged to apply.

Please send your application - one-page motivational statement, CV and additional supporting documents to before 04th June 2023. Make sure you mention the job title in the “Subject” field of your message.

For more information about NPA, please see our website at or visit us on Facebook or Twitter.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل