Ended Logistics Assistant (Shipments)

The Job

Position                :    Logistics Assistant (Shipments)
Organizational Unit               :    Procurement  and  Logistics  Unit
Duty Station           :      Yemen , Sana’a
IOM Classification         :      G-4
Type of Appointment          :      Special Short-Term (SST) Graded Contract, 6 Months (Renewable)
SVN No.            :      SVN2018/049
Estimated Start Date           :      As soon as possible
Closing Date                 :      Tuesday  15,  January  2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Working under the overall supervision of the Procurement and Logistics and the direct supervision of the Senior Logistics Assistant, the incumbent will be responsible for carrying out procurement functions in accordance with IOM’s procurement regulations, rules and procedures.

 Core Functions / Responsibilities:

  1. Tracks and monitors incoming shipments.
  2. Coordinates with warehouse assistant(s) to confirm availability of space in warehouse/distribution plans.
  3. Maintains appropriate filing of logistics and shipping documents.
  4. Verifies data correctness to facilitate clearing.
  5. Liaises with clearing agent and follow up on timely availability of documentation.
  6. Checks all invoices for clearing/forwarding services against service requests.
  7. Submits invoice package for certification.
  8. Assist in monitoring day-to-day operations of clearing agent.
  9. Records and retrieves information related to supply/logistics including receiving documents and data for input and completes the established input procedures.
  10. Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution.
  11. Participates in regular warehouse physical inventory counts and submits subsequent inventory reports.
  12. Produces official release and receiving documents.
  13. Perform any other duty as assigned by the Procurement Logistic Officer or Head of Procurement and Logistics.

Required Qualifications and Experience

Education

  • Degree or Equivalent in related field;
  • Minimum 4 years relevant work experience; Experience in the Humanitarian Field will be an advantage;

Technical

  • Effectively applies specialized knowledge of logistics and procurement to timely source goods and services.
  • Drives IOM vehicles in a safe manner consistent with local regulations.

Languages

English and Arabic Required   Competencies Accountability

  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area

Communication

  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adjusting wording to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Presents goals as shared interests

Performance Management

  • Provides constructive feedback to colleagues
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans

Professionalism

  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Female with the above qualifications are encouraged to apply.

How to Apply

Interested candidates are invited to submit their applications via email to hrdeptsanaa@iom.int indicating position applied on subject line by Tuesday 15, January 2019

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, with a subject line

SVN2018/049 Sana’a. Logistics Assistant (shipments) G4

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).

Posting period: From 02.Jan.2019 to 15.Jan.2019

  • Employer: IOM
  • Category: Logistics
  • Location: Sana'a
  • Posted on: 2 January 2019
  • Deadline: 15 January 2019

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