Ended Office Aide
Open to Internal and External Candidates
Position : Office Aide
Organizational Unit : Procurement and Logistics Unit
Duty Station : Yemen , Sana’a
IOM Classification : G-1
Type of Appointment : Special Short-Term (SST) Graded Contract,
6 Months (Renewable)
SVN No. : SVN2018/053
Estimated Start Date : As soon as possible
Closing Date : Tuesday 15, January 2019
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Working under the overall supervision of the Head of Procurement & Logistics, and under the direct supervision of the Logistics Officer, the incumbent will be responsible for carrying out procurement functions in accordance with IOM’s procurement regulations, rules and procedures.
Core Functions / Responsibilities:
1) Maintain clean office building sounding clean
2) Maintain water availability (drinking water- daily cleaning use water)
3) Help in movement of office furniture
4) Assist in maintenance and repair of office facilities and assets
5) Assist with photocopying, collating and scanning documents; send faxes; support office re-cycling initiative; and distribution of documents/ packages as required
6) Perform any other duty as assigned by the supervisor
Required Qualifications and Experience
□ GCE Ordinary Level; or an equivalent combination of education, experience and training One year related experience preferably in an office environment
English and Arabic
□ Accepts and gives constructive criticism
□ Follows all relevant procedures, processes, and policies
□ Meets deadline, cost, and quality requirements for outputs
□ Monitors own work to correct errors
□ Takes responsibility for meeting commitments and for any shortcomings
□ Identifies the immediate and peripheral clients of own work
□ Contributes to colleagues' learning
□ Demonstrates interest in improving relevant skills
□ Actively shares relevant information
□ Writes clearly and effectively, adapting wording and style to the intended audience
□ Listens effectively and communicates clearly, adapting delivery to the audience
□ Provides constructive feedback to colleagues
□ Masters subject matter related to responsibilities
□ Identifies issues, opportunities, and risks central to responsibilities
□ Persistent, calm, and polite in the face of challenges and stress
□ Treats all colleagues with respect and dignity
□ Works effectively with people from different cultures by adapting to relevant cultural contexts
□ Knowledgeable about and promotes IOM core mandate and migration solutions
□ Actively contributes to an effective, collegial, and agreeable team environment
□ Contributes to, and follows team objectives
□ Gives credit where credit is due
□ Seeks input and feedback from others
□ Actively supports and implements final group decisions
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Female with the above qualifications are encouraged to apply.
Interested candidates are invited to submit their applications via email to firstname.lastname@example.org indicating position applied on subject line by Tuesday 15, January 2019
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, with a subject line SVN2018/054 Sana’a. Office Aide G1
All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).
Posting period: From 02.Jan.2019 to 15.Jan.2019