Ended Executive Secretary

The Job

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
  • Attend meetings and keep minutes
  • Co-ordinate and facilitate with all departments and outside persons
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for MD
  • Handle confidential documents ensuring they remain secure
  • Prepare Cash/Check requests or financial using word processing, spreadsheet, database, or presentation software.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Establish & maintain professional relationship within and outside the company
  • Handle incoming mails as well as other materials and reports to Managing Director.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Manage inventory of office supplies and stationary;
  • Manage the availability of meeting rooms and material resources
  • Perform all task assigned if need.

Requirements

  • Fluently in English.
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office ( Word-Excel-Powerpoint-….etc)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field
  • Tendes preparation skills.
How to Apply

All CVs should be sent to the email below : Info@opal-group.co

  • Employer: OPAL GROUP
  • Category: Administration
  • Location: Sana'a
  • Posted on: 9 January 2019
  • Deadline: 23 January 2019

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