Area Administrative Assistant  This job has ended. You cannot apply anymore.

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Administration
Posted on 09 Jun, 2021
Closing on 18 Jun, 2021

Job Description

CARE International in Yemen

CARE International is currently seeking an Area Administrative Assistant. She/ He will undertake and complete all admin tasks and requirements, provide admin support services to staff and to project activities.

Job Title: Area Administrative Assistant 
Location: Marib

Main Responsibilities:

The Area Administrative Assistant reports to Area Admin Officer. He\She is responsible to provide support to the project office and for the day-to-day office administration.

Provide Reception and Secretarial duties: -

  • Answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books as needed.
  • Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office. etc.)

Office assistance: 

  • Update the office contact database and mailing lists
  • Support staff during the preparation of meetings and workshops as needed (Stationery, refreshments, lunch etc.)
  • Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine and photocopier machine.

File documents and maintain the filing system:

  • Maintain proper filing systems, ensuring documents are easily accessible as needed
  • Archiving and library maintenance.

Typing/ photocopying documents and reports:

  • Typing documents and data entry when required.
  • Photocopying and binding documents as required.
  • Translate documents and correspondence.
  • Ensure that all forms in the pigeon holes are always available and updated.

Travel Coordination and Logistical Support:

  • Provides support for travel booking such as ticketing, accommodation and transportation.

Cash Management and maintain inventory:

  • Make Orders and payments for Office Expenses. 
  • Maintain checks log sheet.
  • Clearing Advances.
  • Maintain property register and physical check.  
  • Keep up to date record of assets and projects inventory (data base).Required
  • A bachelor’s degree in business administration.
  • Minimum one-year experience in relevant field
  • Familiarity with procurement procedures and/or financial management
  • Previous experience in an INGO work.
  • Well organized, with excellent attention to detail
  • Proficient with Microsoft Office application, including Word, Excel and PowerPoint
  • Fluency in written and spoken English and Arabic.
  • Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects. 

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help. By the way, copying this and pasting it was a smart move ;)

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل