CARE International in Yemen

CARE International is currently seeking an Area Administrative Assistant. She/ He will undertake and complete all admin tasks and requirements, provide admin support services to staff and to project activities.

Job Title: Area Administrative Assistant 
Location: Marib

Main Responsibilities:

The Area Administrative Assistant reports to Area Admin Officer. He\She is responsible to provide support to the project office and for the day-to-day office administration.

Provide Reception and Secretarial duties: -

• Answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books as needed.
• Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office. etc.)

Office assistance: 

• Update the office contact database and mailing lists
• Support staff during the preparation of meetings and workshops as needed (Stationery, refreshments, lunch etc.)
• Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine and photocopier machine.

File documents and maintain the filing system:

• Maintain proper filing systems, ensuring documents are easily accessible as needed
• Archiving and library maintenance.

Typing/ photocopying documents and reports:

• Typing documents and data entry when required.
• Photocopying and binding documents as required.
• Translate documents and correspondence.
• Ensure that all forms in the pigeon holes are always available and updated.

Travel Coordination and Logistical Support:

• Provides support for travel booking such as ticketing, accommodation and transportation.

Cash Management and maintain inventory:

• Make Orders and payments for Office Expenses. 
• Maintain checks log sheet.
• Clearing Advances.
• Maintain property register and physical check.  
• Keep up to date record of assets and projects inventory (data base).Required
• A bachelor’s degree in business administration.
• Minimum one-year experience in relevant field
• Familiarity with procurement procedures and/or financial management
• Previous experience in an INGO work.
• Well organized, with excellent attention to detail
• Proficient with Microsoft Office application, including Word, Excel and PowerPoint
• Fluency in written and spoken English and Arabic.
• Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.