Grants and Compliance Manager
Position: Grants and Compliance Manager
Reports to: Grants and Compliance Coordinator
Management responsibility: None
No. of positions: One
Duty Station: Yemen (Aden or Sana’a)
Contract duration: One year
The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people hit by war and natural disasters globally. Through the end of 2020, the IRC’s strategy in Yemen prioritizes improving outcomes in health, economic wellbeing, education, safety and power for IDPs, host and crisis-affected communities, including women and girls, and marginalized groups such as the Mohamasheen. To narrow the gender gap, the IRC will ensure that all programming is designed to address the unique needs of and mitigate access barriers faced by women and men, boys and girls.
Scope of Work:
Reporting to the Grants and Compliance Coordinator, the role focuses on coordinating grants management and reporting processes, working in collaboration with other Grants and Compliance staff to produce high-quality and timely donor reporting and conducting staff capacity building on grants and reporting. The Grants and Compliance Manager will be responsible for providing program and support teams with general grants management support and advise on donor compliance and IRC regulations to ensure grants are implemented on-track, on-time, and on-budget. This position is ideal for a self-motivated and enthusiastic team player with strong grants experience who can produce quality deliverables within a limited time period.
Grants Management and Compliance (approx. 50% time allocation):
- Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and IRC procedures to support on-track, on-time, and on-budget implementation
- Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings
- Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed
- Maintain a broad and deep understanding of relevant donor policies, regulations and procedures
- Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments
- Provide support to the Grants Coordinator, Sr. Grants Coordinator, Deputy Director of Programs (DDP), and/or Country Director in liaison or representation to donors, tracking key donor correspondence
- Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files
- Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions
- Liaise with IRC HQ in NY and London about specific compliance issues, clearly communicating issues to relevant colleagues
Reporting (approx. 40% time allocation):
- Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, coordinating closely with program managers and coordinators
- Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools
- In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants
Capacity Building (approx. 10% time allocation):
- Conduct ongoing capacity strengthening of staff in report writing, editing and critical analysis
- Provide capacity building for staff in grants management, spending tracking, and compliance
- Support training to program staff related to IRC and donor regulations and processes for visibility and communications
Required Qualifications and Experience:
- Strong written and verbal communication in English and Arabic is required
- Bachelor's degree in relevant discipline and at least three years of relevant grants or program management experience, international experience desirable but not essential
- Demonstrated proficiency in donor reporting, with strong writing, editing, and critical analysis skills
- Familiarity in capacity building of staff, especially with regards to program oversight and reporting
- Strong understanding of grants management, with proven experience in managing large multi-donor (including European and US) portfolios
- Strong ability to communicate concisely and with impact
- Flexibility to adapt to changing requirements and needs
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct: Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
There is active conflict in parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states. The situation in Yemen remains unpredictable. Security will be thoroughly discussed during the interview process.
Interested candidates should send their CVs in English to Aden.Recruitment@rescue.org not later than 4:00 PM Thursday, February 21, 2019 putting Grants and Compliance Manager as the email subject to be considered.
Qualified women are especially encouraged to apply. IRC is an equal opportunity Employer. Only short-listed candidates will be contacted.