Ended Medical Procurement Assistant
Save the Children in Yemen is looking for eligible candidates for the position of
Medical Procurement Assistant - Country Office
Under the supervision of the Medical Logistics Officer and as part of the Medical Supply Chain team, the role will play a pivotal role to assist M.L.O in harmonising logistical processes including procurement, warehouse and inventory, GIK Management. Work with M.L.O, Finance, and Programme teams to ensure systems and procedures are adhered to, reviewed, and updated as appropriate.
KEY AREAS OF ACCOUNTABILITY:
- Ensure that Save the Children minimum standards of medical supply chain procedures are adhered to.
- Provide logistics support to Medical Supply Chain team based on agreed priorities.
- Proceed the daily medical procurement requests from Health and nutrition programmes on timely manner to meet the standard delivery lead time.
- supporting H&N programmes form all FOs regarding medical procurements, assist creating clear and understandable purchase requests (PR) and other documentation.
- Performing related drugs and medical supplies market and price survey when needed.
- Establish a good relation with suppliers, and build up a detailed suppliers’ database with their related documentations.
- conducting the purchase process by collection of quotations and bids along with samples of medical supplies, all to be purchased from the local medical market as per the organization standards and formats.
- To be involved in medical procurement committee meetings, providing the committee with technical information, data analysis, and preparing CBA for all vendor’s quotations in order to facilitate seeking the best value of money.
- Participating on medical samples evaluation and facilitating process of vendor selection.
- Coordination with finance team and Follow up payment status and update the suppliers.
- Processing payments for completed procurements ensuring acknowledgement in terms of GRNs, Completion Certificate, waybills and suppliers invoice.
- Sharing the signed POs and purchase related documents in advance with FOs to facilitate well delivery of medicines to their warehouse.
- Track medical procurements including cargo movements and monitoring of supply “pipeline” to ensure more timely deliveries.
- Cooperate and following up with procurement requesters from FOs, warehouse responsible, and suppliers on the reception of goods. and do all actions needed to insure good completion of the process.
- Share and discuss any challenges with line manager on time to avoid any delay in providing the service for requesters.
- Establish a robust filing system for all Medical procurement monthly reports, Framework contracts, and procurement files.
- Do any other tasks related to the job title whenever assigned by line manager.
- Bachelor degree in Pharmacy.
- previous experience in medical supply chain with NGO.
- Experience in supply chain management, including procurement, transport and distribution, warehouse, stock management and basic comprehension of cold chain.
- Excellent computer skills, Microsoft Office Suite Microsoft Windows, Word, PowerPoint, Excel, Access.
- Excellent written and spoken Arabic and English, and with a good working proficiency of English.
- Excellent interpersonal and team skills.
- Key flexibility for a roving role in a demanding, complex and insecure environment.
- Commitment to and understanding of Save the Children’s aims, values and principles. To recognise the need to be independent, neutral and impartial when at all possible.
- Relevant qualifications or training courses.
Qualified and Interested candidates must send their CVs to: firstname.lastname@example.org
“Please mention the Position and Duty Station on your email Subject”
This position is open to Yemeni nationals only
We are looking for both men and women from Yemen with enthusiasm and commitment to improve the protection and promotion of the rights of all children in YemeAll applicants will be subject to Save the Children’s Child safe guardian Policy and Reference Checking Process.