Ended ​​​​​​​Finance Officer

The Job

Finance Officer – Sana’a Sub Office

Position Objectives:

Save the Children International (SCI) Yemen Country Programme has an annual budget of around USD 70 million and growing, working mainly on the humanitarian response to the ongoing conflict and its impact including more recently on the cholera outbreak. The SCI Yemen has over 700 staff and 1500 volunteers and works in nine governorates in the north and south of the country through seven field offices and two sub-offices in addition to the main office in Sana’a.
The Finance Officer (FO) is over all responsible for daily financial operations of Save the Children International Yemen as per Save the Children International Yemen Country Office (SCI-Y CO) Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Tasks:

Key areas of accountability:

  • Maintain complete books of accounts, as per SCI-Y CO Finance Manual.
  • Checking of all payment claims to ensure compliance of SCI-Y policy & procedures, valid Scheme of Delegation, SCI-Y Donors compliance requirements, In-country law and any other official regulatory authority.
  • Ensure that all payments are properly coded to record against active Awards and complete authorisation of respective Budget Holder as per SCI-Y Scheme of Delegation.
  • Ensure that all program implementation activities requires direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safe guarded by segregation of duty.
  • Assist FC to strengthen internal controls & internal controls environment.
  • Ensure appropriate segregation of duties for each & every financial management task.
  • Actively participate in Budget vs. Actual review meetings.
  • Prepare/review Bank and cash GLACOS, financial data entry on daily basis.
  • On monthly basis follow-up prepayments (like rent, Internet service……..etc.) and manage schedule on FMS.
  • Ensure preparation of staff monthly salary cost allocations whilst close coordination with Human Resource (HR) and CO finance.
  • Ensure that monthly bank reconciliations for all Bank accounts are prepared on regularly basis.
  • Assist FC in tracing of all balance sheets accounts on monthly basis and at the end of each award.
  • Maintain Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS).
  • Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
  • Ensure that EFRP is prepared on monthly basis.
  • Monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard SCI-Y cash from assessed / known risks.
  • If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective Field Manager or Finance Director.
  • Assist Field office & Country office Finance teams during Internal & external audit, donor specific audit, any authorised third party review of financial records.
  • Closely work with Field Office Awards Coordinator to fully understand financial & compliance aspects of donor funded portfolio and use Award Management System (AMS) to understand donor financial compliance requirements.
  • Maintain working relationship with SCI-Y partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners.
  • Escalate any noted financial risks / fraud activities directly to Field Manager and Country Finance Director.
  • Submit all Internal & external financial reports in a timely manner.
  • Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
  • Ensure that reporting position to this post fully comply with SCI-Y policy & procedures and arrange on / off job trainings to grow skills in the Field of financial management.
  • Also responsible for professional direction / delegation / supervision / accountability of reporting staff as per Job Descriptions or any official documentation.

Requirements:

QUALIFICATIONS

  • University degree in Finance or Accounting.

EXPERIENCE AND SKILLS

  • Previous 2-3 years financial management experience with good numeracy skills, e.g. to calculate VAT and allocate payments across cost centres.
  • Experience of working in a multi-currency environment.
  • Knowledge of inter-country postings and cost allocations.
  • Ability to work quickly and accurately and attention to detail especially under pressure
  • Excellent MS Excel and analytical skills, ability to work with large amounts of data.
  • Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
  • Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
  • Ability to plan and prioritise own work to meet deadlines.
  • An energetic, flexible and proactive approach with the ability to work both independently and co-operatively within a team setting and maintain good working relationships
  • Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
  • A proactive approach to resolving any issues that may arise, by assessing their impact and identifying those that need to be passed to the line Manager or next level.
  • Commitment to Save the Children values

Desirable

  • Knowledge of Agresso finance system or any other automated financial system
  • Good written & oral English proficiency
  • Experience of working for emergency responses.
  • Experience to manage one reporting staff
How to Apply

If you are interested, please send your applications to Amran.jobs@savethechildren.org

Please Mention the Position and Duty Station on your Subject line.

This position is open to Yemeni nationals only

We are looking for both men and women from Yemen with enthusiasm and commitment to improve the protection and promotion of the rights of all children in Yemen

All applicants will be subject to Save the Children’s Child safe guardian Policy and Reference Checking Process.

  • Employer: Save The Children
  • Category: Accounting/Finance
  • Location: Sana'a
  • Posted on: 6 February 2019
  • Deadline: 13 February 2019

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