Ended Human Resources Assistant

The Job

Human Resources Assistant – (1 position)

Position Report to : Country HR Manager

Location: Sana’a, Yemen

Grade: E1


To perform HR tasks to support delivery of a discrete work area, enabling those supported to be more effective

Main Responsibilities

  • Develop and maintain the Oxfam Sana’a staff leave plan by soliciting individual leave plans from staff, consolidate, seek staff verification and disseminate to staff; monitor leave utilization, update leave records and report on staff leave utilization on a monthly basis;
  • Implement the Oxfam recruitment and selection processes through soliciting, receiving and filing applications in line with recruitment standards/ guidelines and come up with the long list.
  • Draft invitation letters, schedule interviews, notify prospective candidates and organize interview venues/ materials in line with instructions from the line manager
  • Maintain a record of all recruitment processes, and documents used during the recruitment and selection process
  • Provide feedback to candidates and follow up references for successful candidates in line with the HR Policy
  • Maintain up to date staff lists on a monthly basis and share with relevant stakeholders accordingly
  • Maintain performance management records in line with the performance management cycle.
  • Organize, maintain and update a comprehensive filing system and Oxfam human resource information (People soft) for HR related documents and reports. Implement and maintain / update a comprehensive filing guide for HR unit; maintain, follow up staff for information and update HR Files, and weed out old files in line with filing best-practices and personnel file checklists but also update the organizational charts of Sana’a office.
  • Develop induction programs for new staff; maintain an annual staff learning and development calendar; Organize HR-related L&D initiatives/ events (by drafting invitation letters, scheduling interviews, notifying trainees and organizing venues/ materials in line with instructions from the line manager and the HR Policy); Maintain and update records (and staff personnel files) of all staff trainings carried out.
  • Undertake appropriate Health & Safety assessments.
  • Draft HR-related correspondences as instructed by my line manager

Skills and Competencies Required for this Role

  • Detail oriented and good record keeper
  • Able to draft standard letters and other written communications
  • Good time management with ability to priorities
  • Able to multi-task in dealing with all three components of the job
  • Demonstrates adaptability and flexibility in all aspects of working.
  • Anticipates outcomes of activities and uses initiative to keep these activities on course.
  • Has a good knowledge of the work of department and able to self start
  • Written and spoken English essential.
  • Proven ability to organize work effectively
  • Computer literate, including word processing, databases/ spreadsheet use
  • Experience in Administration
  • Service oriented
  • Achieving Results: Organization to Work Effectively; Drive to Achieve Results; Tenacity; Initiative
  • Thinking & Understanding: Organizational Awareness; Knowledge Management; Analytical Thinking
  • Self Management: Managing Emotions; Self Awareness; Adaptable & Flexible; Respect for Others
  • Working Effectively With Others: Following; Supporting Others; Interpersonal Awareness; Communications; Influencing Others
  • Leading Others: Delegation; Taking Charge
  • Job Specific: Written and Verbal Arabic, and English.
How to Apply

Please Interested candidates are kindly requested to visit our website below for More details about post and apply through post application:


  • Employer: Oxfam
  • Category: Human Resources
  • Location: Sana'a
  • Posted on: 11 February 2019
  • Deadline: 23 February 2019