Ended Project Control Associate
Internal/External Vacancy Announcement
Title of Position: Project Control Associate
Position Number: 10013694
Category / Level: GL-6
Entry on Duty: As soon as possible
Duration: Initially for a period of one year
Location: CO Sana’a
Date of Issue: 02 March 2019
Closing Date for Applications: 16 March 2019
The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.
It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.
The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.
Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
Accountability: (key results that will be achieved)
- Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
- Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.
- Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
- Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).
Responsibility: (process and functions undertaken to achieve results)
- Contribute to reviewing the internal control systems of implementing partners.
- Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
- Monitor that a complete record is maintained for all projects.
- Contribute to reviewing, analyzing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
- Ensure that the funds obligated under an IP agreement permit the payment of the next installment or a disbursement, confirming the status of installments already paid.
- Support timely project closure in coordination with the programme unit.
- Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
- Maintain professional relationships with implementing partners.
- Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
- Perform other duties as required.
Authority: (decisions made in executing responsibilities and to achieve results)
- Escalate IP issues to supervisors.
- Recommend acceptance or non-acceptance of IPRs and payment of instalments.
- Contact implementing partners for project related matters.
- Have unlimited access to financial and operational records relating to projects.
Essential minimum qualifications, professional experience and required competencies:
- Secondary education, together with training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field.
- Minimum six years of previous job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.
- Excellent computer skills, in particular in MS Office applications.
- Excellent communication skills.
- Fluency in English and Arabic languages.
Desirable qualifications and competencies:
- Good knowledge of United Nations financial rules and procedures.
- Good understanding of accrual accounting (such as IPSAS or IFRS).
- Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).
Staff members who have been appointed through the AC process and have indefinite or Fixed Term appointment. Interested staff members should consult the new Policy and Procedures on Assignments of Locally recruited Staff (PPAL). If you have questions regarding eligibility, please contact the HR Associate at UNHCR BO Sana’a.
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
Interested candidates must fill a Personal History (P.11) form and the supplementary Bio Data table (Excel). Completed P11 form and summary table should be submitted along with a motivation letter and CV by e-mail to the below email address.
Only shortlisted candidates will be notified. Shortlisted candidates will be requested to sit for a test. No late applications will be accepted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
The email subject line should clearly indicate Last Name, Title of the position and VA Ref. number stated on this announcement. Applications missing any of the above elements, and not duly completed, will unfortunately not be considered.
Senior Admin/Finance Officer
Tel. contact: +967-1-469771/2
Fax: +967-1-469 770