Ended Safety Assistant - Liaison

The Job

Job title: Safety Assistant - Liaison (Mocha)

Employment category: Band NMI

Reporting to: Base Manager Mocha

Technical line manager: Safety Team Leader - South

Direct reports: Base Manager/Head of Office Mocha

 

Overall purpose of the role: To assist in managing safety and security of DRC Staff, Assets, Programs and Reputation in Mocha.

Responsibilities:

  • Assist with the implementation of country/local safety policies, safety rules, and standard operating procedures (SOPs) related to the safe implementation of program activities;
  • Track access, operations and monitoring of staff filed movements;
  • Act as the local contact for safety coordination and information sharing between the relevant actors within all areas of operations in Mocha;
  • Collect, verify, analyze, and submit timely and regular reports on issues that affect, or may affect DRC/DDG staff and operations;
  • Support safety team leader and Liaison in Aden for obtaining travel permits, and other documentation required by DRC/DDG staff and visitors in/to the area of his/her responsibility (Mocha);
  • Support and process travel permits for DRC staff traveling within Mocha’s districts. 
  • Facilitate at the governorate level and support the STL in Aden to ensure that MOPIC’s sub-agreements are processed in a timely manner and that all documentation and processes requirements relating to DRC’s sub-agreements are effectively met;
  • Monitor the evolving situation in the area of DRC/DDG operations in the area of his/her responsibility in coordination with other actors as per regional , country, and program guidelines;
  • Establish a network of contacts with relevant government offices, including MOPIC, YEMAC, local authorities and other related local authorities and represent DRC/DDG at security meetings, including active participation in the security meetings in Mocha.
  • Provide operational safety briefings and orientation to all new and visiting staff in the area of his responsibility;
  • Assist in training on safety  procedures, security awareness, access and counter-surveillance; mission planning, and fire safety (as required) for field offices staff in the area of his/her responsibility;
  • Assist in the management of safety incidents  and crisis, provide timely and accurate incident reports and analysis, including analysis of organizational  lessons learned;
  • Assist in submission the deconfliction requests and make the required follow up to get the clearances
  • Monitoring and supervision ( as required ) of security guards, watchmen, and drivers where it relates to safety measures, local safety rules, and standard operating procedures;
  • Supervise the implementation of physical and asset protection protocols and regulations;
  • Ensure that appropriate access controls are in place for all DRC/DDG facilities;
  • Assist in regular Security Risk Assessments ( SRAs ), including regular review of Safety Level System (SLS) and Minimum Operating Safety Standards ( MOSS ) as per DRC/DDG policy;
  • Advise and assist the procurement and issue of safety equipment;
  • Track safety-related incidents and developments and provide trend/pattern analysis;
  • Conduct regular field site assessments and advise on response measures;
  • Carry out other activities as requested by the Head of Office, Area Manager and Head of Safety.

Reporting Arrangements

With regards to safety policy, DRC has a dual-line reporting structure. The Mocha SA will report to the HoO directly and, for technical and information matters and tasking, to the safety team leader. The dual reporting structure is designed to eliminate any delays and to promote transparency in the reporting process. The SA is also expected to coordinate closely with the other Heads of offices in and with existing safety team, as needed.

Weekly Deliverables:

  1. Check with HoO/STL and confirm that all new staff and visitors have completed their Internal Travel Clearance Requests ( ITCRs ), Record of Emergency Data ( RED ) forms, received both a written and verbal Safety Briefing and Local safety Rules ( LSRs ), and that all visitors movements are tracked;
  2. Confirm that all staff movements are indicated and that all field movements are pre-approved, tracked (via regular phone check-ins), and followed up a post-trip briefing.
  3. List of all Advisories sent out to all staff and /or management, including SMS alerts, phone alerts, and email alerts.
  4. Confirm that DRC drivers are checking the condition of their vehicles daily, before travel.
  5. Inspect the entire DRC compound for any problems (perimeter lights, walls, generator, spare fuel, trash, fire extinguishers, smoke detectors, etc.) and received verbal confirmation of compound checks
  6. Check on guards (are they performing their duties, on time, log books filled, etc.) and confirm guard performance
  7. Check that First Aid kits are fully equipped and in good condition (in vehicles, staff house, offices).
  8. Submit weekly updates to the Head of office and STL to complete Safety Situation Report
  9. Work on the online safety systems

Experience and technical competencies: (include years of experience)

  • 2 Years of experience in Security and Safety with Police and Military background
  • Have been worked before similar work with INGOs or UN

Education: (include certificates, licenses etc.)

  • Bachelors in Security Management Preferable with Military or Police Background  
  • Diploma in Public relationship 

Languages: (indicate fluency level)

  • Fluent in both written and speaking English
  • Arabic Language is mandatory for the job

Key stakeholders: (internal and external)

Internal

  • All DRC/DDG staff
  • DRC management and SMT

External

  • Government bodies  
  • Ministry of Planning and International Cooperation (MOPIC
  • Operations Room (Ministry of Interior)
  • Yemen Mines Action Center
  • Other INGOS
  • UN Agencies

Core
competencies

Basic

Advanced

Expert

Striving for excellence

Collaborating

Taking the lead

Communicating

Demonstrating integrity

 

 

 

 

 

 

 

 

 

 

 

 

 

Find the definition of DRC’s Core competencies here

¨Basic: I master the essentials, but may at times need help from others

¨Advanced: I can work independently at full professional level.

¨Expert: I am the go-to person when others need help.

How to Apply

CVs of qualified candidates are invited at the below link by 15th Mar 2019. Due to the urgency of this hiring, interviews will be on a rolling basis; and a candidate might be selected even before the closing date. Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply.

 

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=155445&DepartmentId=19111&SkipAdvertisement=true

  • Employer: DRC
  • Category: Development/Non-Profit
  • Location: Mokha
  • Posted on: 3 March 2019
  • Deadline: 15 March 2019

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