Ended Grants Officer

The Job

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors. 
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs 
The main purpose of the Grants Officer positon is to contribute to effective Project Cycle Management including; programme design, proposal development, project implementation and donor reporting. 
Specific roles involve ensuring efficient and meaningful coordination of proposals, reports and donor communication; information sharing and cooperation between Programme and Support teams; and effective information management (archiving in secure but accessible manner). 
The position holder reports to the Grants Coordinator, under the overall guidance of the Grants Manager and Head of Programme. 
The position holder will also proactively engage with Finance Manager, Project Managers and or Core Competency Coordinators, Area Programme Managers, Area Managers, Core Competence Specialists, and MEAL Teams. 
The Grants Officer is expected to participate in the country strategy planning processes, attend Grant Management related meetings and liaise with peer country-level humanitarian organization and donors, as may be appropriate.

Job description

  • Adhere to NRC policies, tools, handbooks and guidelines.
  • Assist with the implementation of the support function portfolio according to plan of action.
  • Prepare and develop status reports as required by management.
  • Ensure proper filing of documents.
  • Promote and share ideas for improvement of the Grants Unit support function.
  • Guide programme staff in the development of project proposals and donor reports, ensuring quality and timely submission to donors/agencies/partners and internal users.
  • Review project budgets to ensure compliance with NRC and donor regulations/requirements and advice program and support staff accordingly. This includes but is not limited to relevance, costing, and fair cost share.
  • Review donor narrative reports to ensure that they are of high quality and are compliant with donor regulations/requirements.
  • Review project financial reports to ensure that they are compliant with NRC and donor regulations/requirements.
  • Participate in programme planning and review meetings and follow-up with field staff on project implementation in line with the plans.
  • Review budget revisions that are proposed by programme staff to ensure eligibility, consistency with donor regulations and timely submission to respective donors.
  • Follow-up with Finance Department to ensure that project budgets/revisions are uploaded in Agresso in a timely manner.
  • Timely communication with the Area Managers, Core competence specialists and Programme Staff in the field offices on upcoming deadlines for proposals and reports.
  • Keep the Country Management Team informed about all programmatic issues of relevance to the overall management and coordination of the Country Programme.
  • In collaboration with M&E, prompt programme team on Monitoring Indicators Tracker (MIT) reporting for the Country Office and provide necessary guidance on project outcome and output indicator reporting.
  • Monitor the project tracker and project reporting grid on regular basis and communicate project reports/proposals deadlines to relevant staff in country and area offices.
  • Carry out periodic visits to the field/project sites to give support to the project staff, participate in grants start up meetings, mid-year, and end year review meetings, review compliance with procedures, documentation and feedback on lessons learned and best practices.
  • Ensure proper maintenance of all hard copy project documentation and timely uploading of documentation onto the SharePoint (NRC Intranet).
  • Attending and representing NRC at various coordination meetings. working groups, task forces and Cluster meetings as advised by Grants Coordinator or Grants Manager.
  • Participate in the preparation of country Office fact sheets, Sitrep and other reports as directed by Grants Coordinator or Grants Manager.
  • Assist in preparing and facilitating grants related meetings.
  • Perform any other tasks as assigned by the Grants Coordinator or Grants Manager.


  • A University Degree in Business Administration, Commerce, Finance or Development studies.
  • Proven relevant experience.

Education field

  • Administration / Organisation / Management

Education level

  • College / University, Bachelor's degree

Personal qualities

  • Strong analytical skills (qualitative and quantitative). Ability to use MS Excel is a requirement.
  • Fluency in English, both oral and written.
  • Knowledge of Log Frames and Theory of Change.
  • Knowledge of Project Management tools.
  • Facilitation skills.
  • High level of awareness of gender issues.
  • Understanding of complex emergency and crisis contexts.
  • Political and cultural awareness and experience of working in settings where insecurity is a concern.
  • Proven communication, interpersonal and negotiation skills.
  • Above average computer literacy.


  • Arabic
  • English

We offer

  • 12 Months contract with possibility of extension subject to availability of funds.
  • Female candidates are highly encouraged to apply.

Miscellaneous info

  • Travel: Some travelling must be expected
How to Apply

Please Interested candidates are kindly requested to visit our website below for More details about post and apply through post application:


  • Employer: NRC
  • Category: Development/Non-Profit
  • Location: Sana'a
  • Posted on: 6 March 2019
  • Deadline: 15 March 2019