Ended Area Administrative Assistant

The Job

CARE International is currently seeking an Area Administrative Assistant. She/ He will be undertake and complete all admin tasks and requirements, provide admin support services to staff and to project activities.

Area Administrative Assistant

Location: Abyan             

Main Responsibilities:

The Area Administrative Assistant reports to Area Admin Officer. He\She is responsible to provide support to the project office and for the day-to-day office administration.

Provide Reception and Secretarial Duties:-

  • answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books as needed.
  • Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office. etc.)

Office Assistance:

  • Update the office contact database and mailing lists.
  • Support staff during the preparation of meetings and workshops as needed (Stationery, refreshments, lunch etc.).
  • Liaising with supply companies for the maintenance of other office equipment, such as telephone system, fax machine and photocopier machine.

File Documents and Maintain the Filing System:

  • Maintain proper filing systems, ensuring documents are easily accessible as needed.
  • Archiving and library maintenance.

Typing/ Photocopying Documents and Reports:

  • Typing documents and data entry when required.
  • Photocopying and binding documents as required.
  • Translate documents and correspondence.
  • Ensure that all forms in the pigeon holes are always available and updated.

Travel Coordination and Logistical Support:

  • Provides support for travel booking such as ticketing, accommodation and transportation.

Cash Management and Maintain Inventory:

  • Make Orders and payments for Office Expenses.
  • Maintain checks log sheet.
  • Clearing Advances.
  • Maintain property register and physical check. 
  • Keep up to date record of assets and projects inventory (data base).
  • Perform other duties as assigned.

Required

  • A bachelor’s degree in business administration.
  • Minimum one-year experience in relevant field.
  • Familiarity with procurement procedures and/or financial management.
  • Previous experience in an INGO work.
  • Well organized, with excellent attention to detail.
  • Proficient with Microsoft Office application, including Word, Excel and PowerPoint.
  • Fluency in written and spoken English and Arabic.
  • Demonstrable commitment to gender-sensitive practices.
  • Good organizations skills
How to Apply

Interested applicants should send a CV (English) by March 21st, 2019 to YEMVacancyAden@care.org with the subject heading ‘Area Administrative Assistant - Abyan’. Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted.

  • Employer: Care
  • Category: Administration
  • Location: Abyan
  • Posted on: 14 March 2019
  • Deadline: 21 March 2019

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