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Development
Posted on 13 Jun, 2022
Closing on 26 Jun, 2022

Job Description

TITLE:  Project Coordinator – UNICEF EiE Project

TEAM/PROGRAMME: Operations    

LOCATION: Hajjah

GRADE: 3B

POST TYPE: National

CHILD SAFEGUARDING: 

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the SCI policy. Therefore, S/he is of the checking/vetting process staff.

ROLE PURPOSE:  

Save the Children International (SCI) Yemen has an annual budget of around USD 80 million and growing, working mainly on the humanitarian response to the ongoing conflict and its impact. SCI Yemen has over 700 staff and 1500 volunteers and works in nine governorates across Yemen through five field offices and two sub-offices in addition to the Country Office based in Sana’a. Save the Children Yemen is embarking on a new EiE (Education in Emergencies) project funded by UNICEF

The goal of the $9m, 21-month project is to provide access to quality learning opportunities and protection services for out of school children living in IDP sites. The program will be primarily based on SCI signature’s Accelerated Learning Program (ALP) and Basic Literacy and Numeracy (BLN) curricula, but it will also include the pilot of UNICEF newly developed Self-Learning Program (SLP). The project aims at supporting a total of 22,900 children in 4 governorates (Hodeidah, Hajjah, Taiz and Ibb) and activities will be implemented by SCI and its partners (SOUL in Taiz, SDF in Hajjah and LMMPO in Hodeidah).

The Project Coordinator will be responsible for overseeing the management of the project at governorate level and providing operational and technical support to SCI and partner’s staff. S/he is also responsible for project inputs, in consultation with the Senior Project Manager who leads the overall project, to support program strategy, external representation and coordination with the project’s counterparts - UNICEF, Government authorities of Yemen, and at cluster level. 

The Project Coordinator will ensure quality and timely implementation of all planned activities, in line with the given budget to ensure quality, effectiveness and efficiency of SCI work. The Coordinator will work closely with Senior Project Manager to give support and guidance to the strategic direction of the project, as well as the Field Manager and support team on the ground to ensure smooth implementation S/he will also facilitate coordination with the partner, organize regular award review and conduct field visit, in coordination with Partnership Coordinator and PDQ education and Child Protection teams. 

SCOPE OF ROLE: 

Reports to: Senior Project Manager, dotted line to Field Manager
Staff reporting to this post: Direct reports: Education Officer, Data Management Officer (Dotted line reports: Case Management Officer, MEAL officer)
Works closely with: Field Manager, Child Protection Coordinator, WASH manager/Coordinator, MEAL Coordinator, field support staff.
Budget Responsibility: Program budget as per the scheme of delegation

KEY AREAS OF ACCOUNTABILITY:

Planning

  • In collaboration with the Senior Project Manager, to lead the project’s strategic, technical, financial, and operational planning, including development of an appropriate exit strategy
  • Ensure robust planning and project management processes are in place, following Save the Children’s Program Management Methodology (PMM) and good practices.
  • In collaboration with the Senior Project Manager and Project Officers, to develop detailed implementation plans and ensure that the plans are being implemented according to budget, time and quality parameters of Save the Children.
  • Develop weekly and monthly work plan for the project, and support Project Officers in preparing individual weekly work plans and review their performance on weekly and monthly basis. 
  • Actively contribute to procurement planning, ensure all Procurement Requests are submitted on time, and follow up Procurement Requests avoiding potential delays in coordination with respective operational and technical departments.
  • In coordination with Finance departments and consultation with the Senior Project Manager, ensure accurate phased budgets are prepared, monitor financial and accounting transactions making sure everything in line with budget, and reported in time and according to UNICEF and SC relevant templates and system.  
  • Ensure that activities are appropriately planned and that delays and constraints are documented on a timely basis and that solutions identified and challenges beyond them are escalated to the Senior Project Manager.
  • Develop weekly transportation and field trips plans and supervision checklists and reports in advance of the trips and report back to the Senior Project Manager.

Program management and reporting

  • With the support of the Senior Project Manager, to oversee the technical implementation of the project activities at governorate level and ensure the timely delivery of the project’s activities with quality.
  • Oversee the overall project implementation plan, coordination with other sectors and reporting of the project. 
  • Oversee the timely and quality submission of all deliverables to the Senior Project Manager, including monthly, quarterly and annual narrative progress reports, work plans, performance indicators, and regular results reporting as needed in addition to overall quality control.
  • Play a leading and substantive role in developing and implementing program activities.

Coordination and representation

  • Coordinate with relevant local authorities, FMCs, community leaders, and other relevant key stakeholders such as INGOs, local NGOs, and community-based organizations in the implementation of the project
  • In collaboration with all relevant education personnel, engage with children and adolescents to effectively monitor the implementation and impact of the EiE project on children’s issues, including issues of education access and quality.
  • Pursue and promote the principle of multi-sectoral integrated programming both within SC and with other development agencies working in Yemen.
  • Foster collaborative, transparent and accountable relationships with partners.
  • Use negotiation and conflict resolution skills to support positive outcomes of the project.
  • Represent Save the Children in a professional manner in programming matters with MoE, MoSAL, MOPIC/SCMCHA, Protection and Education cluster, INGOs/NGOs and communities and participates in relevant meetings with these partners.
  • Collaborate with PDQ, SC’s different departments and thematic sectors, and other team members to ensure synergies and consistency in our programming approaches.
  • Work closely with the Education Cluster coordinators to ensure all the EiE education interventions and activities are reported and represented at the Yemen Education Cluster level.

Partnership management: 

  • Act as primary focal point for the partner, ensuring that all partner activities are supported, implemented and monitored effectively to achieve the project goals
  • Facilitate regular meetings with the implementing partner to ensure all activities are well planned and coordinated
  • Work with the Partnership Coordinator to ensure SCI partnership processes are followed correctly, including timely reporting and release of funds, and that SCI standards are met
  • Carry out frequent monitoring of partner activities and ensure technical and operational support is provided as required

People Management, development and capacity building

  • With guidance from the Senior Project Manager, strategically plan staffing needs to implement the program, supporting the timely recruitment, orientation, and training of new staff as required especially for project officers, assistants and the community volunteers.
  • Manage and supervise direct reports to ensure that they have clear objectives and received meaningful feedback on their performance; technical management and supervision of dotted line reports.
  • On job support and training for the Project’s Officers and Assistants and with the support of the Senior Project Manager ensure they are supported to undertake regular EiE and other technical trainings on education and/or Child protection
  • Develop a clear detailed implementation plan of the project outlining clear roles and responsibilities for the team members with timelines. 
  • Facilitate training for staff according to identified and prioritized needs.
  • Ensure staff and volunteers understand Child Safeguarding policy and report any concerns.
  • Give constructive feedback to team members especially the direct reports in order enhance capabilities and responsibilities of the team.
  • Work to ensure that the workplace is inclusive, and the talents of individuals are guided to achieve synergies and individuals and organisational success.

Monitoring, Evaluation and Accountability and learning

  • Lead project coordination meeting with relevant team members to monitor the progress, identifying actions and adapting the work plans on bi-weekly/ monthly basis.
  • Support drafting and finalization of the MEAL deliverables (Monthly report. MEAL plans, baseline & end line reports, jointly with MEAL team.)
  • Working closely with MEAL team, implements M&E systems in project sites s/he is responsible for and ensure that the agreed tools are used properly.
  • Conduct regular field monitoring visits according to requirements and plans, ensure quality of project reporting and flag any concerns to the Senior Project Manager.
  • Support the Project’s Officers and the data management staff to ensure that the project has reliable, verifiable and timely data.
  • Ensure MEAL data is received from the project partner in a timely way and that MEAL support is provided as required
  • Coordinate for regular and timely updating of the Project’s data on the SC online IMPACT system and offline IPTT and MEAL plan.
  • Ensure accountability systems are in place, accessible, and that feedback is responded to

General

  • Comply with Save the Children’s policies and practices with respect to Safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • Take appropriate, coordinated, and consistent actions to handle situations of personal risks and risks for others.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.
  • Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale

Collaboration:

  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
  • Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 
  • Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future. 

Creativity:

  • Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization. 
  • Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments. 
  • Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization. 

Integrity:

  • Honest, encourages openness and transparency, builds trust and confidence.
  • Displays consistent excellent judgement.

QUALIFICATIONS AND EXPERIENCE

Essential:

  • Qualified Education professional with 5-year experience in managing and implementing complex Education programs (preferably in an emergency field) or with similar number of years on experience in education in emergencies programming especially on Non-Formal Education
  • A minimum of a bachelor’s degree in Education, Sociology, Community Development, Disability Inclusion, Social Policy and Planning or other relevant discipline
  • Proven experience in planning and coordinating programs in complex conflict settings
  • Experience in the development of program manuals and guidelines
  • Experience of networking and working collaboratively with other development partners
  • Excellent training and facilitation skills
  • Excellent written and oral communication skills in both English and Arabic
  • Excellent interpersonal skills and capacity to work within a team
  • Capacity to work under pressure
  • Computer skills in word and excel, preferably full Microsoft Office Suite
  • Commitment to the aims and principles of Save the Children. In particular, a good understanding of the Save the Children mandates and child focus and an ability to ensure this continues to underpin our support

Desired:

  • Sound knowledge of Child Protection principles, policies and programs
  • Proven expertise in the following areas: community development (including mobilization and planning), teacher training and mentoring, Basic Numeracy and Literacy/Accelerated learning.
  • Experience working with children in the following contexts: disability programs (including referral mechanisms and case management), non-formal education, formal basic education, student councils/clubs, girls’ clubs etc.
  • A sound understanding of MOE systems and programs coupled with experience of working with MOE and other government agencies at both national and sub-national levels

Additional job responsibilities

  • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

  • The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

  • We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

  • The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

How to Apply

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