CARE International is currently seeking an Area Procurement Assistant.  He/ She will be responsible for ensuring that mission and project wide procurement is conducted in a timely and efficient manner. All procurements must adhere to operating policies and procedures and include accurate and up-to-date vendor and clearance agents’ information.

The position: Area Procurement Assistant

Location: Taiz/Al-Turbah

Position summary:

The Area Procurement Assistant reports to the Area Procurement Officer. And will be responsible for ensuring that mission and project wide procurement is conducted in a timely and efficient manner. All procurements must adhere to operating policies and procedures and include accurate and up-to-date vendor and clearance agents’ information.

Main Responsibilities:

Execute The Procurement Of Budgeted And Non-Budgeted Items According To The   Procurement Policies And Procedures:

• Prepare vendor form and enter vendors in the system.
• Purchase goods and services as per organization policy
• Prepare Request for quotation, bid summaries and purchase orders, request quotes from suppliers, collect bids and evaluate quotes.
• Negotiate with suppliers for the best terms of service including price, delivery, payments and after sales service

Follow-Up Work:

•  Liaise and coordinate with the relevant departments and functions regarding delivery of supplies while keeping all parties informed of any changes
• Ensure all payments to vendors are done without any delay and Follow up with finance regarding this

File and Archive Documents:

• Maintain and keep files for purchase orders, quotations, contracts, tenders, and internal purchase requisitions
• Ensure all the procurement documents are filed appropriately and are easy to access
• Perform other duties as assigned

Required:

• University Diploma in business management or related field
• 2 years of experience in logistics or procurement
• Excellent with computer skills
• Good interpersonal skills
• Good English language skills
• High integrity
• Demonstrates a high level of interpersonal skills and patience
• Able to work under pressure as part of a busy team
• Demonstrable commitment to gender-sensitive practices
• Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.