Logistics Assistant This job has ended. You cannot apply anymore.

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Logistics
Posted on 22 Nov, 2021
Closing on 27 Nov, 2021

Job Description

Job Title: Logistics assistant

Deadline :  27 -11 - 2021

Duration: 10 Months

Duty Station: Based in Hajjah  office

Probationary Period:  Three months

Project Donor: YHF

Department: Logistics Department

Reporting to:  Logistics Manager

Yemeni General Union of Sociologists, Social Workers and Psychologists(YGUSSWP) is a Non profit , and non-governmental organization (NGO), founded in 2011.YGUSSWP Working in the social and humanitarian fields, it is an organization specialized in responding to emergencies, disasters, crises and wars, it carries out its Projects in the following sectors : General protection, Child protection, Women protection, Shelter NFIs, ESKs , CCCM, WASH, Education, Case management, Mental health and livelihood projects, and it has a specialized professional team at the level of Yemeni governorates and districts , It is a professional forum governed by professional rules and ethics .

For more information about YGUSSWP , please visit our website at http://YGUSSWP.org

Logistics Officer Job Description

The Procurement & Logistic Assistant is responsible for creating a departmental work plan and provide supervision of all administrative, logistics, security, related to the implementation of the project, In particular, providing suppliers of materials to be distributed and facilitating their transport and storage as standard. As well as ensuring the work of the contractor for the shelter upgrading according to the cluster standards.

Main Tasks

Technical Support and Management.

  • Responsible for ensuring timely, cost effective and safe delivery of goods and services requested by project team.
  • Prepare procurement procedures in accordance with the rules, regulations and manuals adopted in coordination with the programs concerned with YGUSSWP.
  • Prepare various procedures around project implementation within YGUSSWP’s Procurement Policies, including direct or urgent purchases
  • Record purchases within YGUSSWP’s procurement documents in order to prove materials purchased are classified and entered in the financial system
  • Follow-up and monitor purchased materials to ensure proper procurement and distribution to warehouses in accordance with invoices and purchase contracts
  • Document, control and execute receipt of invoices received from suppliers.
  • Match supplier invoices with warehouse’s purchase orders and receipt of supplies, issued by administration, and indicate supply’s safety.
  • Match the total balance of the inventory control record with the balance in the system.
  • Keep inventory of suppliers' debts whose period has expired with periodic reports.
  • Create a file for each resource needed/ordered, containing all correspondence and agreements between YGUSSWP and the supplier. Make sure all files are consistently labelled, indexed and organized to facilitate accessing and referencing it.

Coordination and Representation:

  • Assist the logistic Manager in preparing the procurement plan of YGUSSWP and its related projects.
  • Participate in the Inventory Committee periodically, and, at the end of the year, in coordination with the Logistics Manager, match the inventory results with inventory control records and search for discrepancies (if any) and report them.
  • Coordinate with the Logistics Manager to identify stock gaps and ordering needs to ensure supplies are fully stocked for corresponding projects.

Administrative Duties

  • Review the invoices received from suppliers and match them with suppliers' contracts, identify any discrepancies, if any, and follow them up.
  • Follow-up late invoices with suppliers.
  • Report on non-moving, slow-moving, obsolete and stagnant items.
  • Other duties as assigned.

The role of the Logistics Assistant is not limited to the specific duties mentioned above. It is subject to change with the evolution of the conflict and in accordance with YGUSSWP’s vision and mission. As such, the Logistics assistant  is required to manage all unforeseen issues and circumstances in relation to YGUSSWP’s logistical support functions and should remain adaptable to perform responsibilities that may not be mentioned above, as and when required.

Qualifications

Essential

  • Bachelor’s degree Logistics or something similar
  • Minimum of 2 years’ experience working in Logistics in a humanitarian/development context
  • Substantial knowledge of standard logistics procedures and practices
  • Basic knowledge of financial and HR procedures
  • Familiarity working with procurement software
  • Good level of technical skills in mechanics/IT/Communications/construction or other desired
  • Experience with field level coordination with other stakeholders UN, INGOs, NNGOs and government
  • Commitment to the aims and principles of YGUSSWP.
  • English and Arabic language proficiency (speaking, reading, writing)

Desirable:

  • Excellent written and oral communication skills
  • Flexible and able to work well under pressure
  • Capable of working collaborative with team members to achieve results
  • Relates and works well with people from different cultures, genders, religions and backgrounds

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help. By the way, copying this and pasting it was a smart move ;)

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل

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