Ended Consultancy: Port Manager (Al Hodeidah) - Individual Contract (IC)

The Job

IC Title:

Individual Contract (IC) – Port Manager Al Hodeidah

Type of consultancy:

National Consultant

Starting Date:

30 April 2019

Duration:

31 July 2019

Working days

66 working days in 3 months period

Duty station:

Al Hodeidah, Yemen

Project:

Quick Impact Support to Port of Hodeidah

Background

Yemen is facing an unprecedented political, humanitarian, and development crisis. Yemen’s transition that started in 2011 with the support of the international community tragically unravelled after the conclusion of the National Dialogue Conference in January 2014 and spiralled into a full-blown conflict by March 2015 with uncertain prospects of a peaceful political solution.

Yemen has long been a Least Developed Country and the poorest in the Arab region. Before the conflict, more than half of the 25 million population were already below the poverty line and 8 million people were receiving humanitarian assistance. Now it is estimated that more than 20 million people (82% of the population) are in need of assistance. With civilian casualties rising, Yemenis are suffering from multiple and entrenched hardships.

The ports of Hodeidah, Salif and Ras al-Isa are critical and irreplaceable infrastructure essential to commercial and humanitarian activities in Yemen. Seventy percent of all imports into Yemen and 80 percent of all humanitarian assistance pass through these ports. This essential lifeline has been threatened by recent fighting, which has already made key humanitarian infrastructure, including milling capacity and warehousing, inaccessible. Important access routes into the city have been cut, with a single route remaining for all civilian, commercial and humanitarian traffic. Recently, the west coast ports have collectively accounted for 85% of wheat grain and 42% of rice imports and almost half of the wheat flour that entered Yemen.

After more than two years of stalemate, the Special Envoy of the Secretary-General for Yemen convened intra-Yemeni consultations in Sweden from 6 to 13 December 2018. The consultations successfully concluded in partial agreements between the principal Yemeni parties, which were endorsed by UN Security Council Resolution 2451 (2018). It calls for an immediate cease-fire in the city of Hodeidah, the ports of Hodeidah, Salif and Ras Issa and the governorate of Hodeidah. The Security Council resolution also calls for the UN to play a leading role in supporting Yemen Red Sea Ports Corporation in management of and inspections at the ports of Hodeidah, Salif and Ras Issa; and strengthening the United Nations’ presence in the city of Hodeidah and Ports of Hodeidah, Salif and Ras Issa.

The resolution provides a vital opportunity for the humanitarian community to enhance and strengthen operations in the port of Hodeidah which has served as a lifeline for reaching people in need.

Subsequently, the UN Security Council decided to establish a special political mission to support implementation of the ceasefire agreement reached in Stockholm on 13 December 2018 between the Government of Yemen and the Houthi militia covering the city and port of Hodeidah, as well as the ports of Salif and Ras Issa. Unanimously adopting resolution 2452 (2019), the Council decided that the United Nations Mission to support the Hodeidah Agreement (UNMHA) will be established with the following mandate:

“1. Decides to establish a special political mission, the United Nations Mission to support the Hodeidah Agreement (UNMHA), to support the implementation of the Agreement in the city of Hodeidah and ports of Hodeidah, Salif and Ras Issa as set out in the Stockholm Agreement, circulated as document S/2018/1134, for an initial period of six months from the date of adoption of this resolution;

“2. Decides further that, to support the parties in implementing their commitments in accordance with the Hodeidah Agreement, UNMHA shall undertake the following mandate:

(a) to lead, and support the functioning of, the Redeployment Coordination Committee, assisted by a secretariat staffed by United Nations personnel, to oversee the governorate-wide ceasefire, redeployment of forces, and mine action operations,

(b) to monitor the compliance of the parties to the ceasefire in Hodeidah governorate and the mutual redeployment of forces from the city of Hodeidah and the ports of Hodeidah, Salif and Ras Issa,

(c) to work with the parties so that the security of the city of Hodeidah and the ports of Hodeidah, Salif, and Ras Issa is assured by local security forces in accordance with Yemeni law, and

(d) to facilitate and coordinate United Nations support to assist the parties to fully implement the Hodeidah Agreement;

UNDP has been requested to take on the lead role in providing support to the Yemen Red Sea Port Authority in the ports of Hodeidah, Ras Issa, and Salif in close coordination with UNMHA, UNVIM, and WFP. As the political negotiations on the implementation of the Stockholm agreement continue, it is urgent that UNDP work with local and Port authorities to identify what can already be done to enhance the functionality of the Port of Hodeidah and the authorities working within it. This will lay an important basis for more important interventions to take place within the framework of the Stockholm agreement.

SCOPE OF WORK AND DELIVERABLES

The Consultant will, under the overall guidance of the Resident Representative and the Deputy Resident Representative (P) and the Deputy Resident Representative (O), and under the direct supervision of the Head of the Hodeidah Sub Office be responsible for managing the implementation of the Quick Impact Support to the Port of Hodeidah and supporting the port damage and capacity assessment planned for June 2019. S/He works closely with a wide array of partners to ensure that the project is meeting its objectives in a timely manner.

The overall objective of the work will be to support the enhanced capacity of the port of Hodeidah and the Yemen Red Sea Port Corporation (YRSPC). In particular, the IC will work across four different areas of work, namely:

 

Outcome and outcome indicators

Outputs

Output Indicators

Port of Hodeidah is secure and operational

 

 

1.1 Reinforcement of ports security

Entry/exit gates rehabilitated

Watch towers and perimeter fences rehabilitated

Reinforce Port lighting

1.2 Reinforce ports operational capacity

Rehabilitation main control tower

Replacement of lights for guiding buoys

Installation of berth guards for anchored ships

1.3 Support to the Yemen Red Sea Port Corporation (YRSPC)

Rehabilitation and equipment of conference and training facilities

Rehabilitation of Port clinic

1.4 Assist in the preparation and implementation of the Damage and Capacity Assessment for the ports

Collect documents, fill questionnaires, conduct meetings with ports experts, analyze information, tabulate data, work alongside international experts implementing the assessment, contribute to the assessment report

 

EXPECTED OUTPUTS AND DELIVERABLES

Deliverables/ Outputs

Estimated Duration to Complete

Payment %

Review and Approvals Required

Output 1: Review and assess with counterparts all infrastructural and other requirements as formulated in UNDP’s Quick Impact Support: Review and assessment report #1

By 15 May 2019

33%

Head of Sub Office
Triggers payment #1

Output 2: Review and assess technical specifications, bills of quantities, contracting documents, contractors’ bids for the implementation of UNDP’s Quick Impact Support. Assessment report #2.             
Research, discuss, provide, analyse, tabulate, calculate and document all required baseline information for the Damage and Capacity Assessment as desired by the international consultants. Analytical report #3.

By 15 June 2019

33%

Head of Sub Office
Triggers payment #2

Output 3: Monitor contractor implementation of Quick Impact Support activities and provide highlight reports, progress assessments, exception reports and certifications as needed. Implementation report #4.           
Accompany, support, facilitate the Damage and Capacity Assessment. Provide written inputs into the assessment report as drafted by international experts. Inputs to assessment report #5

By 15 July 2019

34%

Head of Sub Office
Triggers payment #3

Total

 

100%

 

 

INSTITUTIONAL ARRANGEMENT

  • The individual is required to exhibit his or her full-time commitment with the UNDP Yemen;
  • S/He shall perform tasks under the general guidance of the Head of Sub Office in Hodeidah and the technical supervision of the relevant assigned UNDP staff. The supervision will include approvals/acceptance of the outputs as identified in previous sections;
  • The individual is expected to liaise and collaborate in the course of performing the work with other consultants, stakeholders and UN colleagues;
  • S/He will report to and consult with the Head of Sub Office on regular basis;
  • The individual is required to maintain close communication with the UNDP Yemen on regular and needed basis at any period throughout the assignment in order to monitor progress. In the event of any delay, S/He will inform UNDP promptly so that decisions and remedial action may be taken accordingly. Delays that would affect the flow of the collaborative work and the delivery of outputs on schedule will lead to termination of contract; and
  • Should UNDP deem it necessary, it reserves the right to commission additional inputs, reviews or revisions, as needed to ensure the quality and relevance of the work.
  • The consultant will be provided with a working station, internet connectivity but is expected to bring his/her own laptop;

DURATION OF THE WORK

The duration of this assignment is expected to be 3 months from contract signature date.

DUTY STATION

  • The assignment is based in Al Hodeidah, Yemen;
  • In the case of unforeseeable travel, approved unforeseen travel template shall be submitted before travel take place. In such cases, UNDP will cover travel costs in accordance with corporate regulations and rules.
  • For the duty travel within Yemen, consultant will be paid DSA for the actual number of nights spent on the duty station applying the UN DSA Rate.

QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

  1. Education
  • Advanced degree in maritime engineering in or other relevant fields.
  1. Work Experience
  • At least 5 years of relevant working experience in maritime engineering, Port management and related areas, preferably in the Arab region;
  • Previous experience working for the UN is a plus.
  1. Language Requirements
  • Fluency in English, both oral and written; working knowledge of Arabic would be an asset.

COMPETENCIES

Corporate competencies

  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of the United Nations
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism

Functional Competencies

  • Good knowledge of maritime engineering, maritime safety and security, international shipping and other related areas;
  • Ability to multi-task;
  • High level logical and methodical logistical skills;

Management and Leadership

  • Interacts effectively with all levels of the organisation
  • Consistently approaches work with energy and a positive, constructive attitude
  • Builds strong relationships with clients and external actors
  • Demonstrates exceptional ability to remain calm, in control and good humoured even under pressure and tight deadlines

 

Attached below are the TORs in .doc format, and the Individual Contract UNDP Confirming Interest and Availability.

How to Apply

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Candidates that fail to submit the required information will not be considered.

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Technical Proposal (A half page technical proposal); and
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per the Offerors Letter.

 

All necessary information including: Complete Procurement Notice, The Selection Criteria, and Annexes are found on the following link under Procurement http://procurement-notices.undp.org/

Interested candidate shall apply the CV/P11 to Job advertisement website, hence consultant should submit to e-mail:  procurement.yemen@undp.org not later than 17 April 2019 before 16:00hour Sana’a time. The following documents are:

  • CV/P11;
  • Confirm availability and financial proposal;
  • Half page technical proposal; and
  • Brief description of why you consider yourself as the most suitable for the assignment;

 

FINANCIAL PROPOSAL

Interested candidates should provide lump sum fees for requested services followed by cost break down of number of working days* professional fees using the Offerors Letter that will be provided by UNDP.

 

EVALUATION

Individual consultants will be evaluated based on the following methodologies:

Step I: Screening and desk review:

Individual consultants will be evaluated based on the following methodology.

Applications will be first screened and only candidates meeting the following minimum eligibility criteria will progress to the pool for shortlisting:

  • Advanced degree in maritime engineering or other relevant fields (as per mentioned above) ;
  • Minimum 5 years of the relevant experience;
  • Mandatory submission of CV or UNDP Personal History form (P11);
  • Brief description of why he/she considers him/herself as the most suitable for the assignment;
  • Technical proposal;
  • Competences and qualifications based on the UNDP P11 form submitted by each candidate.

Shortlisted Candidates will be then assessed and scored against the following evaluation criteria.

Technical evaluation Criteria max 100 points (Weighted 70):

Evaluation/Assessment Criteria

Maximum obtainable points

% (weighted against 70%)

At least 5 years of relevant working experience on port management, shipping, cargo safety – preferably in the Arab States region

40

40

Previous solid experience and track record of assessing and formulating recommendations for the port security and its operational capacity

20

20

Ability to monitor contractor implementation for timely achievement of the expected results out of Quick Impact Support activities as well as previous experience in writing reports and presenting them to the multi-stakeholders

20

20

Fluency in English, both oral and written; working knowledge of Arabic would be an asset

20

20

TOTAL

100

100

 

Financial Criteria - 30% weightage to total evaluation Score

Candidates whose technical proposal receives minimum pass mark of 70% or 49 points, will be eligible for the price comparison and will move to the next stage of evaluation.

For those offers considered in the financial evaluation, the lowest priced offer will receive full marks of 30 points.  The other offers will receive points by prorating to the lowest offer, based on the following formula:  (PI / Pn)* 30 where Pn is the financial offer being evaluated and Pl is the lowest financial offer received.

Step II: Award Criteria/ Final evaluation

The final evaluation will combine the scores of technical evaluation and financial evaluation with the following weights assigned to each:

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight:  [30%]

Only Individual Consultants obtaining a minimum of 49 points (70%) on the Technical evaluation would be considered for the Financial Evaluation.

 

Files
  • Employer: UNDP
  • Category: Consultant
  • Location: Al Hodaida
  • Posted on: 7 April 2019
  • Deadline: 17 April 2019

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