Ended Site Management and Coordination Officer

The Job

Title: Site Management and Coordination Officer

Location: Al Mukha, Taiz

Duration: 9 months

Report to: Project Manager and Program manager

Start of Contract: As soon as possible

About the shelter project coordinator:  

SMC Officer mainly is the technical person of Sites Management and Coordination who is going to play the role of adviser for the project implementation. He\She will also do the filed visits to support the team at the community level, give the guidance, and ensure all the work is going well based on Shelter\NFI\CCCM Cluster standards. He will also be the responsibility of the coordination with the project stakeholders.


  • Ensuring the construction of the transitional shelter according to the standards and specifications and on time.
  • Providing support and guidance to the Shelter various committees in the Hosting sites.
  • Ensure that project activities are implemented in line with work plan.
  • Make regular field visits to support creation and strengthening of community-based structures and mechanisms needed for local integration of displaced people.
  • Compile concise quantitative and qualitative reports, case management, etc. and rising any challenges in regard of humanitarian needs.
  • Highlight general protection issues present in community.
  • Advocate that other service providers and organizations act in best interest of community committee.
  • Prepare the progress and final reports and prepare presentation in activities implementation.
  • Attending Shelter clusters meeting.
  • Train IDPs on how to manage the transitional shelter.
  • Writing monthly reports to the cluster and management of the project on shelter\NFI\CCCM activities via Activity-info.
  • Facilitate/train community volunteers on shelter Approaches.
  • Preparation of procurement and administrative documents required for the shelter project implementation.

Site management

  • Establish & train representative and inclusive community based site management committees at sites
  • Support site planning in order to ensure that IDP site residents are able to live in dignified conditions
  • Monitor sites to identify needs, gaps in service provision, and duplication of efforts at IDP sites
  • Plan, support, and organize social cohesion building activities at IDP sites
  • Support other teams in conducting multi-sectorial assessments of IDP needs

Capacity building

  • Support the Camp Management team in organizing capacity building trainings for local authorities and partners
  • Train site committees in site monitoring and use of GWQ monitoring tools
  • Actively participate in development and implementation of protection and gender mainstreaming

Information management

  • Establish, maintain, and actively utilize networks of key informants at IDP sites
  • Ensure the timely registration of IDPs, including identification of protection related needs
  • Maintain a comprehensive database of service and needs related information for each site
  • Draft weekly situation reports and provide other relevant information on site conditions and services
  • Provide, document, and track timely referrals and service requests to key partners

Other duties

  • Assist other GWQ teams with conducting assessments, distributions, and sectorial activities
  • Perform any other duties assigned by the Team Leader - Camp Management in order to advance GWQ's interventions


  • University degree in civil engineering, social studies, architecture, urban planning, or engineering
  • Minimum two years of experience in international and/or local NGO; ideally involved in the direct implementation of field level humanitarian assistance to IDPs
  • Proven leadership skills and related experience in building, establishing, and negotiating relationships and social networks with various stakeholders at the community, local, and national levels
  • Good conceptual understanding of gender, protection, and human rights
  • Excellent representation, negotiation, interpersonal, and communication skills
  • Strong team spirit and ability to work comfortably in multi-cultural contexts
  • Good skills with basic software, such as MS Word, Excel, and PowerPoint
  • Ability to write reports and situational briefings in English
  • Ability to spend extended periods of time in field conditions
  • Ability to come up with innovative solutions to unexpected and challenging problems


All GWQ staff members are expected to demonstrate the following core competencies:

  • Striving for excellence – constantly and actively seeking ways to develop professionally
  • Collaborating – working respectfully with GWQ staff, partners, beneficiaries, and other stakeholders
  • Taking the lead – showing positive initiative in situations where leadership is required
  • Communicating – ability to listen, give space, and convey thoughts and ideas to others respectfully
  • Demonstrating integrity – adhering to high personal and professional ethical standards

Furthermore, GWQ places strong emphasis on staff acting in accordance with the following GWQ values:

  • Humanitarian approach – right to life with dignity takes precedence over politics and principles
  • Respect – belief in the notion that all human beings have equal rights
  • Independence and neutrality – fairness and equality through non-affiliation with politics
  • Inclusion – all people should have access to, and be included in, GWQ interventions
  • Honesty and transparency – assuming accountability for our actions


Professional fluency in spoken and written Arabic and English is essential.

How to Apply

Applicants should send a CV and covering letter, both in English, to (Jobs5.gwq@gmail.com) with the title of the position you are applying for in the title of email

Only short listed candidates will be contacted.

The closing date for the application 25 April, 2019.

  • Employer: GWQ
  • Category: Engineering
  • Location: Taiz, Mokha
  • Posted on: 14 April 2019
  • Deadline: 25 April 2019