Ended Registration Assistant

The Job

Vacancy Notice No. YEMAD/HR/2019/19

Title of Post

Registration Assistant

Category/grade

LICA-4

Post Number

N/A

Type of contract

UNOPS

Location

Sub-Office Aden, Yemen

Date of Issue

15 April 2019

Effective date of assignment

Immediately

Closing Date

30 April 2019

Operational Context: (include details here on the “ideal” candidate – both in terms of soft skills, as well as technical/functional skills etc).

The Registration Assistant is a member of the Registration team and is supervised by a more senior member of the team who normally reports directly to the Associate Protection Officer. The Registration Assistant is responsible for supporting all activities related to registration, which may also include functions related to reception, data entry, interviews, filing and data management. The Registration Assistant responds to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up. The Registration Assistant may provide interpretation and/or translation services in cases for which s/he has the required language competencies. Due to the high workload in Aden Sub Office with the Ethiopian caseload, the knowledge and fluency of the Ethiopian language will be an added value.

Functional Statement: (to be taken from the job description)

Accountability (key results that will be achieved)

  • UNHCR's Registration Standard Operating Procedures (SOPs) are implemented in accordance with relevant UNHCR standards and policies.
  • Persons of concern have fair and transparent access to registration procedures.

Responsibility (process and functions undertaken to achieve results)

  • Conduct registration interviews in accordance with local SOPs and registration standards.
  • Respond to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
  • Maintain accurate and up-to date records and data related to all individual registration cases.
  • Identify persons with specific needs and ensure timely referral to protection follow-up as required.
  • Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation
  • Act as interpreter and translator when needed.
  • Perform other related duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

  • Refer cases to other units within the office and to implementing partners as necessary.

Essential Minimum Qualifications and Experience:

  • Completion of secondary education preferably with post-secondary training or certificate in social science, statistics, mathematics, information technology or related fields.
  • Minimum 5 years of relevant job experience (3 years with post-secondary certificate/training).
  • Good computer skills.
  • Excellent knowledge of English and local language.

Desirable Qualifications & Competencies:

  • Training in basic principles of international protection.
  • Experience in working with UNHCR proGres software.
  • Knowledge of another relevant UN language.
  • Knowledge of Ethiopian language.

Required Competencies:

Cross-Functional Competencies

  • Analytical Thinking
  • Technological Awareness
  • Planning and Organizing

Eligibility:

Candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

How to Apply

Interested candidates must fill the Personal History (P.11) form, the Supplementary Bio Data table (Excel) and PHF Supplementary Sheet. The three mentioned forms should be submitted along with a motivation letter and CV by e-mail to: yemadhr@unhcr.org

Tel. contact: +967-2-231-441 

The Personal History Form and its supplementary sheet is attached.

The email subject line should clearly indicate Last NameTitle of the position and VA Ref. number stated on this announcement. Applications missing any of the above elements, and not duly completed, will unfortunately not be considered.

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female/male applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

Files
  • Employer: UNHCR
  • Category: Development/Non-Profit
  • Location: Aden
  • Posted on: 15 April 2019
  • Deadline: 30 April 2019

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