Finance/HR Assistant This job has ended. You cannot apply anymore.

MSF Logo
Finance/Accounting
Posted on 19 Jun, 2022
Closing on 26 Jun, 2022

Job Description

FIN/ HR ASSISTANT

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

MSF-E is advertising for the following position

Requirements for the position

Education:

  • Desirable finance, business or administration related diploma

Experience:

  • Essential previous working experience of at least two (2) years in relevant positions
  • Desirable experience in MSF or other NGOs in developing countries

Languages:

  • Mission language and local language essential

Other:

  • Essential computer literacy (Word, Excel and Internet)

Description

Place of work:

Hajja City

Level:

6

Duration:

Until the end of the year 2022 with the possibility of extension

Others:

Salary: Based on the organization scale

Main objectives:

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources

Main responsibilities and tasks:

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll cal-culations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash avai-lability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes ma-nagement.
  • Update Social security  Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration mana-ger of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of sta-tements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

How to Apply

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Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
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