TERMS OF REFERENCE

I. Background

The Humanitarian Development Program (HDP)- Hayel Saeed Anam Charity Foundation (HSACF), is a nonprofit and independent NGO in Yemen established by Hayel Saeed Anam Charity Foundation (HSACF). It focusses on improving the quality of Yemeni people life, through well-planned and comprehensive projects in water, education, livelihood and health interventions and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.

Humanitarian Development Program (HDP) places human dignity at the centre of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.

In line with this fact Humanitarian Development Program (HDP) is looking to recruit MEAL Officer to assist its work on the project under the direct supervision of Project Manager, and overall guidance of the Program Manager.

MEAL Officer will focus on HSACF portfolio and will maintain all data, conduct MEAL activities and relevant assessments, ensure full compliance of rules and regulations for the project implementation and developing frequent reports on all project activities. He/she will facilitate the beneficiary’s complaint and feedback, and ensuring awareness of the beneficiaries of all complaint and feedback mechanism.

Provision of Child protection direct assistances to IDPs, conflict affected and host community children in six conflict affected governorates.

This project aims to provide protection services for Children in conflict-affected areas with critical child protection issues, and who are victims of grave child rights violations are referred for documentation and provision of Critical services.

II. Duties and Responsibilities

Under the direct supervision of Project Manager, and the overall guidance of the Program Manager, the MEAL Officer, will undertake the following tasks:

• Field visits to target areas to ensure implementation of activities and compliance with quality and targeting standards.
• Searching for evaluation companies, follow-up and comparison between them and choosing a company to implement the evaluation with the program management and direct supervision of its work in the field.
• Preparing the form or verification program containing all child protection standards and in accordance with the normative guide established by the Ministry of Social Affairs.
• Documenting the data of the beneficiaries, as well as documenting the lessons learned from the project.
• Phone calls with the field project team, and clarify any inquiries to them to ensure the quality of implementation.
• Review and analyze weekly reports to identify the causes of ‎potential bottlenecks in project implementation and to enhance quality of reporting.‎
• Monitor data quality and keep tracking the progress of project activities.
• Establishing a mechanism for complaints and reactions to the project commensurate with the geographical conditions of the targeted areas and according to the type of intervention, and making sure that the beneficiaries are informed of this mechanism and dealing with all complaints received seriously and working to address them and submitting observations to the administration.
• Preparing communication materials containing awareness instructions and standards, including the number of complaints.
• Periodic discussion with the project team on how to improve the services provided based on the complaints and suggestions of the beneficiaries and the entities related to the services.
• Post-distribution performance monitoring of the impact of the aid provided.
• Archiving reports for all activities soft and hard, and making sure that all means of verification of the indicator are available in accordance with what is contained in the project logical framework.
• Preparing and documenting success stories with the written consent of the persons themselves.
• Perform any other tasks assigned by the project manager or Project coordinator.
• Commitment to all HDP- HSACF policies.
• Perform any other related tasks as required.

Core Competencies:  

• Demonstrates integrity by modeling the HDP’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of HDP.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

Functional Competencies:

• Ability to frequently travel to the field sites and work in hardship and non-accompanied locations.
• Analytical Thinking.
• Innovation and Creativity.
• Technological Awareness.

III. Education and Experience

• Bachelor’s degree in a relevant area such as Political or Social Science, Economics, International Development Studies, Engineering, and/or closely related fields.
• Minimum 2 years of previous experience in managing data and/or M&E in complex emergency programs I/NGOs.
• Excellent writer – ability to develop high quality reports and accurately analyze M&E data.
• Strong understanding of humanitarian programming and reporting.
• Monitor data quality and keep tracking the progress of project activities.
• Working experience with UN projects will be an added asset.
• Working experience with case management / child protection projects will be an added asset.
• Ability to interact with field teams and provide remote support on information and data management.
• Computer skills in both Arabic and English Languages.
• proficiency of both English and Arabic.