Preliminary job information

Job Title

Deputy Health Coordinator

Country and Base of posting

sana’a (with regular movements to hodeidah,  raymah and taiz)

Reports hierarchically to

Health & Nutrition Coordinator

Management

Country Pharmacist and H&N data assistant

Creation / Replacement (incl. name)

Replacement

Contract Duration

6 months (Renewable based on performance & budget availability)

Announcing Date

30/03/2023

Announcement Closing Date

12/04/2023

Work Starting Date

ASAP

Job Description

Overall objective

The Deputy Health Coordinator under the overall management and supervision of the Health and Nutrition Coordinator assesses and strengthens PU-AMI’s health service provision in order to improve the quality of care and support. The Deputy Health Coordinator acts as a liaison person between the Health & Nutrition Coordinator and the technical health team in the field. S/he provides support to the Health & Nutrition Program Managers and Activity Managers, PSS Manager and Country Pharmacist to harmonize and standardize processes, tools, and guidelines among the mission. The Deputy Health Coordinator ensures and trains on a day-to-day basis in the field with the objective for maximum coherence with PUI’s health framework, national and international protocols/ guidelines, and best practices; as well as representing PU-AMI at national and sub-national levels clusters and other interested parties, including MoPHP when needed.

Tasks and Responsibilities

• Under the overall management and direction of the Health and Nutrition Coordinator
•  Programs: S/he conducts assessments, is involved in the implementation and monitoring of health service     provision, while integrating PUI’s health policies, national/ international health standards and guidelines to ensure quality services are provided.
• Human Resources: S/he directly manages the health team, provides support to Project Managers for recruiting technical staff and facilitates technical training activities based on identified needs.
• Logistics and Administration: S/he ensures compliance of activities falling under his/her responsibility with logistical and administrative procedures.
• Representation: S/he represents PU-AMI with partners, authorities and local actors involved in the implementation of health programs and act as the health coordinator in his/her absence.
• Safety: S/he contributes to efforts aimed at ensuring compliance with safety rules at the site, and transmits all information relating to safety concerns to his/her immediate supervisor.
• Strategy: S/he contributes to the development of new interventions on the basis of identified needs.

Specific Goals and Related Activities

1.       QUALITY ASSURANCE OF THE HEALTH AND NUTRITION PROGRAMS

• S/he works to support the Health Coordinator on the definition and improvement of quality health care service provision. 
• S/he develops and implements Standard Operation Procedures (SOP) in coordination with the Health & Nutrition Coordinator and inputs from the AMs and PMs.
• S/he supervises in coordination with the AMs and PMs the operation of health activities and monitors the quality of care.
• S/he assess and ensures that tools and practices across the whole mission are harmonized and capitalized and in coherence with PUI health framework, international and national health standards and guidelines.
• S/he ensures proper archiving of all the documents, tools and training materials produced and ensures the availability for all the health teams in the mission. 
• In coordination with the AMs and PMs, s/he ensures, appropriate health service provision, usage of medications, medical consumables or equipment according to the implemented Standard Operation Procedures.
• S/he ensures reports on health activities and consumption of medical supplies are prepared and analysed by the health team.
• S/he monitors the health and nutrition programs through regular field visits and reports directly to the health coordinator while making improvement through reasonable inputs while on the field with the health and nutrition PMs or the activity managers.
• S/he continuously supports the AMs and PMs in direct supervision through checklists and observations. 
• S/he ensures that epidemiological data are recorded, analyzed and shared by the health team to the Health Coordinator, in coordination with AMs and PMs, in line with internal approved requirements.
• S/he ensures reports on health and nutrition activities, in particular in relation to epidemiological data, consumption of medical supplies, indicators and results of the mission’s health programmes are monitored and analysed.
• S/he provides technical support for programmes by responding to technical questions, analysing health and nutrition strategy and identifying solutions to problems.

2.       SUPERVISE/ TRAIN THE HEALTH AND NUTRITION TEAM

• S/he undertakes trainings need assessments (TNA) of project health staff in the mission.
• S/he organises meetings and facilitates training for medical/health staff based on the TNA.
• S/he develops in coordination with Health Coordinator, the Health Nutrition Program Managers (PMs), the MHPSS Manager and Activity Managers (AMs) training plans for PU-AMI health staff and coordinates actively trainings with local and international partners (UN agencies, MoH staff, hospitals, and others).
• S/he participates in writing up job descriptions for the members of the health and nutrition teams, and plays an active role in recruitment (interviews, tests, etc.).

S/he participates in defining all health and nutrition positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff) in conjunction with the relevant AM, PM and Field Co, as well as with the Health Coordinator.

3.       ENSURE LOGISTICAL AND ADMINISTRATIVE MONITORING OF HEALTH AND NUTRITION PROGRAMME(S)

• S/he supports and trains, in coordination with the AMs, PMs, and the Pharmacist, the health team on medical logistical orders to ensure that requests are in line with the procurement framework and internal procurement guidelines. 
• S/he participates in analysing orders for medicines, consumables and medical equipment placed by project technical managers.
• S/he participates in supporting the logistics team to prepare medical documentation for Customs (international shipments).
• S/he contributes to analysing bids made by suppliers for purchases with stringent technical specifications.

4.       REPRESENT PU-AMI WITH OTHER STAKEHOLDERS

• S/he represents the association with local actors involved in the implementation of medical programs and ensures that good relations are maintained with each of them.
• When necessary, s/he participates in Health Cluster meetings and reports on highlights to the Health Coordinator.  S/he also participates in other coordination meetings, representing PU-AMI at both regional and national level when necessary.
• In the event of visits from Donors, s/he participants actively in preparation and the smooth organization of the visit
• S/he represents the health coordinator to all stakeholders in the absence of the health coordinator.

5.       ENSURE THE SAFETY OF PROPERTY AND PEOPLE

• S/he ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
• S/he must ensure that projects, methodologies, or selection criteria do not place beneficiaries, PU-AMI staff or any other persons in harm’s way.
• S/he alerts the Head of Mission and Health Coordinator without delay, in case of impending danger to teams or beneficiaries.

6.       MONITOR AND UPDATE HEALTH STRATEGY

• S/he participates in identifying health-related needs in coordination with the Health Coordinator.
• In the context of identifying new operations, s/he technically supports the PMs in the preparation of project proposals for the health sector.
• S/he participates to the annual reflection and strategic development workshops with the mission’s health, nutrition and PSS staff as necessary.

Team Management

Number of people to manage and their position.

• Direct management: Country Pharmacist and H&N data assistant
• Indirect management: Health Program Manager, Nutrition Program Manager, MHPSS Program Manager, Medical Advisor, Health Facility Activity Managers, Medical Team Leads, Deputy Program Manager, C4D supervisors, Nutrition supervisor, Pharmacist/ Officers & Assistants and PSS team.

Required Profile

Required knowledge and skills

required

desirable

Education Degree (Diplomas and/or certificates)

Medical Doctor (Bachelor’s Degree)

Master’s degree/Post graduate qualification in Public Health

training

• Nutrition training or Paramedic training
• First Aid training
• Medical internship
• IMCI, CMAM, TFC, IYCF training
• PSS training

• Public health, integrated approach, Pharmacy management, PSS, project management, Program management

professional experience

• Humanitarian
• International
• Technical

• At least 2 years’ experience in iNGO in a relevant position
• At least 4 years in managing health related projects

knowledge and skills

• IMCI, SRH, Vaccination
• CMAM, MIYCN-E
• Good written communication skills
• Knowledge of project management

languages

• Arabic (written & oral)
• English (written & oral)

Both Arabic and English (writing and speaking)

software

• Pack Office

Microsoft Office programs

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Ability to work independently, taking initiative and responsibility
• Organisation and ability to manage priorities
• Good human relations and communication skills
• Capacity to work under stressful situations
• Willing to work in challenging environment and extra-hours if and when required
• Strong commitment in humanitarian principles