Ended Area Liaison Assistant

The Job

Vacancy Announcement – Area Liaison Assistant-Aden

ACTED Organization Summary:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. ACTED is active in 37 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

ACTED has been present in Yemen since early 2012 and has been anchored to the governorates of Hodeidah, Raymah, Ibb, Ad-Dhalee, Saadah and Al Jawf.

Through its comprehensive programming ACTED has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED’s food security activities include distribution of food vouchers, which are a key component of ACTED’s interventions in the country.

ACTED Organization is pleased to announce the below job vacancy with the following details:

Position: Area Liaison Assistant

Department: Coordination

Location: Aden

Contract Type: Fixed term

Contract Duration: 6 months, renewable


Job Duties and Responsibilities:

  • Provide assistance as required on Day to day liaison with Government counterparts of the project at national and support to local level and program team.
  • Assist in collecting information, data and documents relevant to specific activities and liaise with reporting and project development department in completing all required paperwork under the government’s regulation
  • Provide support in organizing meetings and consultation workshops under the project with the government’s counterpart should requested
  • Provide assistance to ensure compilation of the project agreement(s), sub-agreements and relevant work permits and travel permits submitted and obtained from the government authorities
  • Maintain a detailed and up to date Data Base and other records/information as reference point for administrative and liaison purpose
  • Assist in the processing of administrative issue and ensure a good filling system for all files and documents both hard and soft copy; and
  • Assist in liaising with government authorities, community groups, NGOs to better plan and coordinate base activities in the base
  • Participate in attending regular meetings with the Executive Union, National Authority for Management and Coordination of Humanitarian Affairs & Disaster Response, MOPIC, MOI, Governors and other authorities as requested by area coordination;
  • Liaise and communicate with other ACTED bases as needed;
  • Assist in obtaining movement and program implementation clearances from local authorities at governorate.
  • Replace the liaison officer/Manager when s/he is off duty.       

Security Duties

  • Help in supervision of guards as follows: Authorize change of shifts, verify attendances/absences of security personnel and record; conducting physical security inspections of facilities/WHs and vehicles, if possible background checks, and entry control;
  • Ensure updates of the security situation; Ensure a regular safety and security and established standards and procedures are followed;
  • Assist in liaising with administration and logistics offices re: vehicle movements and ensure full security information received and/or provided when starting/finishing daily period of duty; Undertake reviews of team’s/vehicles safety and security procedures: follow up movements of teams and report any incident

Other Duties

  • When needed attend internal meetings and share minutes and output of meeting & requirements of base to area office on time;
  • Assist in maintaining strong communication with departments and in terms of implementation of system, procedures and programs;
  • Consider safety and security in the field, and immediately report all incidents to Security and Liaison officer, Area Coordination and Capital Security Focal Point

Job Requirement (Qualification and Experience)

  • University degree in a relevant field;
  • At least two years of experience in a similar position, preferably with an INGO;
  • Experience in translating official documents
  • Cross cultural awareness and sensitivity;
  • Excellent interpersonal skills required, as well as the ability to communicate clearly with authorities;
  • Ability to manage multiple tasks and responsibilities, work efficiently under pressure and in changing circumstances;
  • Very good spoken and written English & Arabic;
  • Good computer literacy (Microsoft Word, Excel, Power Point).
How to Apply
  • Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV in English to yemen.jobs@acted.org
  • PLEASE state in the subject line of the e-mail: "Aden – Area Liaison Assistant”.
  • The closing date for applications is Thursday, 23 May 2019.
  • Candidates must rename CV: (First & Surname + Aden- Area Liaison Assistant).
  • “Due to the urgency of this appointment, interviews would be on a rolling basis and candidates may be identified before the closing date”

Contacting any ACTED staff member other than the contact details listed in regard to this job will result in disqualification