Ended Logistics Assistant

The Job

TITLE: LOGISTICS ASSISTANT

SUB-BASE WEST COAST - YEMEN

THE ORGANIZATION

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html

GLOBAL OBJECTIVE OF THE POSITION

Based in Sub-Base West Coast under the direct management of the Logistics Officer, organize and ensure an efficient logistical support in the base and check the follow up of all HI Logistics procedures.

Support the Supply Officer in the following field of activities:

  • Procurement Management (PSRs, PFUs, CFU, contracts, reporting, …);
  • Stock Management (SFU, Reconciliation, and Monitoring, reporting…)
  • Transport Management
  • Fleet Management
  • Premises management
  • Equipment Management
  • IT & Communication Management

HIERARCHICAL RELATIONSHIPS

Line manager: Logistics Manager

Line manager+1: Field Coordinator

Supervision: Daily workers (occasional)

RESPONSIBILITIES AND TASKS DESCRIPTION

Under the supervision of the Logistics manager, the Logistics assistant will support the following tasks:

Fleet:

  • Responsible for the Fleet Management Database (including the drivers contact details) and keep updating the information related to vehicles and movements;
  • Maintain and regularly update the weekly movement plan for HI Mokha
  • Follow-up fuel consumption and refer to Logistics Officer in case of abnormality;
  • Responsible for running-costs follow-up reports;
  • Any other duties related to fleet management and upon the request of Line Manager;

Stock:

  • Regular management including transport, stock movement, cleanliness and tidiness of the premises related to warehouse and stock;
  • Ensure the proper follow up tools respecting of the HI guidelines and procedures for warehouse and stocks management;
  • Ensure the monthly physical count of the items stored in warehouses and stocks and submit it to line manager;
  • Responsible for submitting the stocks follow up reports to the line manager;
  • Support the logistics officer to ensure reconciliation is done weekly and sent to Aden logistics team and coordination

Premises:

  • Responsible for reporting to Line manager of any breaks or damages related to premises and suggest the fixtures to be done, identifying and following-up on any maintenance needs;
  • Support the line manager in ensuring a proper follow-up of lease agreement (contract renewal, payments and other details);
  • Any other duties related to management of premises requested by line manager;

Procurement:

  • Support the Logistics Officer in raising the PSRs and follow up tools, such as PFU, and other related forms and templates as per HI standards
  • Responsible for Support the Logistics Officer in day to day management of procurement;
  • As requested by the Logistics manager, conduct market surveys and collect info related to procurement and local purchases, collecting the prices from the local suppliers.
  • Responsible for carrying out the day to day procurement and upon request of the line manager realise simple purchases (kitchen supplies, stationeries, cleaning material, maintenance...) after validation of budget holder and in respect of HI procedures and donors requirements;
  • Provide support to line Manager upon request (collect quotations prepare templates, release payments…);
  • Any other duties related to procurement and upon request of line manager;

Equipment:

  • Support the Logistics Officer in ensuring the regular follow-up for inventory, furniture and equipment / assets;
  • Support the line manager in follow up reports for equipment management;
  • Responsible for tagging the equipment according to HI Equipment management policies and procedures, ensuring the proper follow-up of equipment (codes, guarantee, life span, maintenance, replacement planning…);

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

JOB CHARACTERISTICS / REQUIREMENTS:          

Qualification

  • University degree in logistics or supply chain or related experience in the field

Experience

  • 1-3 years work experience in a similar field with INGOs is essential

Skills and Competencies

  • Fluent in written and spoken Arabic, high level of English communication skills is preferred
  • Strong interpersonal and skills
  • Strong communication, presentation and reporting skills
  • Strong organizational skills
  • Ability to work under pressure to meet competing deadlines
  • Global knowledge on Humanitarian principles, protection mainstreaming, is desirable

Willingness and ability

  • Ability to travel  in and around Mokha and other governorates
  • Potential of overnight stays in other governorates where HI has or wants to start up operations may be requested

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Job Conditions

  • The salary will be defined according to HI’s existing salary scale
  • Based in Sub-Base West Coast, with frequent movements to the field
  • 30 day leave/year + benefits (transport allowance, health insurance, life insurance)
  • The working hours are the following: 8:00 to 16:30 (with 30 minutes lunch break) from Sunday to Thursday.
  • Note that working time can go up to 48 hours per week (according to the Yemen labor law) if it is required by the volume of activities and by the line manager.   
How to Apply
  • Interested candidates may please send their CV and Cover Letter in Englishwith the reference in the email subject: YEME/HR/2019/PROG/LogAss/ SUB-BASE WEST COAST + Applicant full name
  • Deadline for applications is 11:30 pm on Saturday, June 15th, 2019.
  • Please include at least three references (stating the names of your Line Managers and an HR member for each reference – from INGOs), copies of ONLY Experience Certificates, and a copy of your national ID in your application.
  • Please address all applications to: jobs@yemen.hi.org
  • Please note that only shortlisted candidates will be contacted. 

Handicap International, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organization. Please note that only shortlisted candidates will be contacted.

  • Employer: Handicap International
  • Category: Logistics
  • Location: Mokha
  • Posted on: 27 May 2019
  • Deadline: 15 June 2019

TOP