Ended Office Manager

The Job

Office Manager – NGO

Title: Office Manager

Reports To: Executive Director

Location: Aden, Yemen

Duration of Contract: 1 year

Salary: Based on experience


The office manager under the direction of the Executive Director, is responsible for leading and ensuring the smooth implementation of the HQ office and humanitarian and sustainable development activities inside Yemen.

Technical Expertise:

  • Knowledge on aspects related to the humanitarian field and the United Nations, OCHA, WHO, UNHCR among other organizations
  • Knowledge on proposal and grant writing
  • Knowledge on the various clusters
  • Knowledge on proper management

Job Duties

  • Supervise the overall departments and office work-flow.
  • Verify accuracy of weekly attendance sheets for purposes of payroll.
  • Create and submit forms/documents requested by local authorities and ministries, including the Government of Yemen.
  • Develop strategies and mechanisms for transparent communication between all departments.
  • Engage with UN relevant mechanisms working on sustainable development and humanitarian projects.
  • Attend cluster meetings and other official meetings in Aden (and nearby provinces).
  • Create project proposals when needed and requested.
  • Conduct trainings when needed for staff.
  • Prepare weekly reports to the Executive Director on progress of the office and each respective department.
  • Support staff in coordinating with local authorities and others for purposes of activities
  • Other tasks when requested and assigned.


  • University degree in business administration, social sciences, development and public administration or any other related degree; preferably a Master’s degree.
  • 3 years of work experience in non-profit organizations including as directors or managers.
  • Knowledge of concepts related to sustainability
  • Excellent verbal and written communication skills in English and Arabic.
  • Ability to respond in timely manner to different requests and meeting deadlines.
  • Ability to work independently as well as demonstrated teamwork and team building skills through effective leadership.
  • Excellent computer skills, including effective working skills with MS Word, Excel, and email required
  • High degree of multi-tasking, flexibility, and adaptability
  • High level of critical and logical thinking, analysis, and creativity.

Work Conditions

  • Some travel may be required inside Yemen.


  • Women candidates are encouraged to apply.
How to Apply

Send a resume and cover letter to contact@yemenaid.org and include the job title in the subject of the email.

Deadline: June 13th, 2019; accepting on rolling basis

Shortlisted candidates will be contacted for interviews by end of June in Aden, Yemen

  • Employer: Yemen Aid
  • Category: Administration
  • Location: Aden
  • Posted on: 28 May 2019
  • Deadline: 13 June 2019