Amideast Position Description/ وصف الوظيفة

Job Title:            Finance Assistant
Classification:   Program Assistant
Department:       Finance and Administration
Immediate          Finance Officer 
Overall Supervision:   Office Director 

Position Description Summary 
This position has primary responsibility for managing Amideast Aden field office’s finances, including voucher preparation, payment disbursements, and accounts reconciliation. The finance assistant also backstops the office’s finance and admin staff as needed or requested by his/her immediate supervisor.
 
Tasks and Responsibilities

• Prepares payments for supervisor review and Office Director or Country Director (CD) signature;
• Generates payments (via check or wire transfers) for approved vouchers or purchase orders;
• Prepares monthly social security and tax payments and updates social security and tax authority forms as necessary; 
• Prepares monthly payroll (for employees and adjuncts) and ensures that liabilities are remitted appropriately;
• Prepare teachers and other independent contractors’ payments, ensuring accuracy and approval of their time records and SOW.
• Prepare monthly transportation allowances of the intern trainees and programs’ trainees.  
• Enters vouchers daily into Amideast’s database;
• Assists the Yemen Finance Officer in entering vouchers daily into an automated accounting system (Deltek CostPoint);
• Verifies EL income vouchers against receipts received and prepares funds for deposit;
• Works with the Training Coordinator to send the monthly book inventory to Regional Finance staff;
• Prepares the weekly cash position for Headquarters (HQ) Chief Financial Officer (CFO), and helps coordinate cash transfers as needed by preparing cash requests;
• Assists the Yemen Finance Officer in coordinating with HQ finance staff to prepare requested documentation for Amideast’s annual financial audit;
• Responds to requests from the Regional Finance team, the internal auditor, and Amideast HQ’s Finance Department as needed;
• Manages bank relationship and uploads bank statements on a monthly basis to comply with FBAR requirements;
• Conduct daily petty cash counts with the Cashier;
• Works with project staff to assure that project finances are in order and resolve any financial issues as needed;
• Scan all fully processed and approved vouchers and archive them to the Yemen Finance library in Amideast SharePoint. 
• Backstops the Yemen Finance Officer, the Cashier, and the Administrative Assistant as needed, performing their duties during absences or assisting during peak periods; and
• Other related duties as necessary and as assigned by his/her supervisors to assure the proper administration of the office.

Qualifications:
Required:

• Bachelor’s degree in Accounting or Business Administration;
• Excellent computer skills, with proficiency in Microsoft 365;
• Careful attention to detail;
• Excellent English language and Arabic language skills;
• Ability to multitask to meet deadlines;
• Ability to work flexible hours, for example 8 A.M. to Noon and 4 P.M. to 8 P.M.;
• Ability to work in an international team environment; and
• Strong communications skills and interpersonal skills.

Preferred:

• Work experience in an NGO, or private corporation;
• Minimum two-year professional work experience directly involved in field of accounting; and
• An ITP TOEFL score of 550 or higher.

Understanding

This description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by his/her supervisor, when necessary. Amideast Yemen reserves the right to change duties and responsibilities as the need arises.