Position:    Information Management Assistant

Location:   Aden

Administrative supervisor: Nutrition Coordinator

Technical Supervisor: N/A

Reference: 22 - 52

Duration:       Till December 31, 2022, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 142 countries and was present in Yemen since 1995. It has more than 1200 aid workers serving in Yemen making it one of the biggest ADRA operations in the world. Its programs are supported by USAID, OFDA, The Japan Platform, DANIDA, German Foreign Office, German Humanitarian Aid, Sida, UNOCHA, UNHCR, WHO, WFP and DFID. It has presence in 14 Governorates in Yemen responding to all areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Safeguarding:

ADRA Yemen organization is committed to safeguarding and promoting the welfare of adults at risks and children in the targeted communities, as well as the welfare of all ADRA Yemen representatives. ADRA Yemen expects the post holder to adhere to and share this commitment.

All necessary measures for safer recruitment would be required including thorough background checks.

SUMMARY:

Under the supervision of the Nutrition Coordinator, the Information Management Assistant is responsible for entering/reviewing the entered data into tailored activity databases, clean it and producing information and reports as well as follow up with the field staff to receive data.

RESPONSIBILITIES:

The “Information Management Assistant” will be responsible but not limited to:

• Ensure all the project data are collected from community committees or any relevant stockholders.
• Design required databases, forms, templates, and reports within ADRA and WFP standards.
• Field visits which may include over nights in the field to conduct an on-going data collection process interviews with beneficiary households and other stakeholders and ensure high-quality data is collected in accordance with the agreed time plan and data collection strategy.
• Preparing the required documents for the distribution and working together with the project field team to ensure the process is going smoothly and making sure all problems are being solved (related to the Project data and documents).
• Ensure the regular, timely and accurate entry of beneficiary registration into the database, as well as follow-up to update the relevant information of the project activities.
• Compile, validate and review the data by checking for missing, illegible, duplications or invalid information; and follow up with a relevant personal to correct any incompatibilities.
• Produce monthly, disaggregated statistics and qualitative updates of progress on the program activities work for the project achievements and create a data visualization reports in Power BI, Excel dashboards, charts and GIS maps.
• Produce and update regular and systematic information reports like CPDR, CMAM, SCREENING and FDPs) before the deadline.
• Create a data visualization reports in Power BI, Excel dashboards, charts and GIS maps.
• Review the waybills and compare the received food commodities’ quantities with the actual plan, and confirm waybills on HTS and make sure the HTS always updated.
• Entry the hotline and TMP complaints’ feedback in the MEF.
• Establishment and maintaining project documentation, filing system and archiving (hard copies & electronically) according to ADRA procedures.
• Design (Kobo Collect, ONA, ODK) data collection tools and manage their databases.
• Creating data backups as a part of a contingency plan.
• Manage and analyze data to produce project required information and reports with coordination with Nutrition Coordinator and MEAL Department.
• Comply with all relevant ADRA policies and procedures.
• Perform other relevant duties and responsibilities required and requested by the Direct Supervisor.

  QUALIFICATIONS AND SKILLS:

• Bachelor degree in Statistics, information technology (IT) or computer sciences, or equivalent field.
• Minimum One year of direct experience in Data Management Assistant Positions, preferably in humanitarian NGOs.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent computer skills, including Database Management Systems.
• Excellent English and Arabic Languages (Writing and speaking) are required.

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: