Data Entry This job has ended. You cannot apply anymore.

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Posted on 04 Oct, 2021
Closing on 17 Oct, 2021
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Job Description

Job Title:

Data Entry

No of position:

1 Position




Oct. 17th, 2021

Contract Type:

Special Service Contract


3 Months renewable based on funding availability

Duty Station:

Based in Sana’a with field visits to FSL projects as required

Probationary Period:

Three months


Food Security and livelihoods Program

Reporting to:

FSL Program Officer


Job Description

Duties and responsibilities:

  • Establish data bases properly based on the needed information and preparing and sorting documents for data entry.
  • Participate in entry of survey, needs assessment, baseline, midline, end-line, and PDM surveys as required.
  • Participate in entry of waybills and daily distribution report in the HTS, and entry of the hotline and TMP complaints’ feedback in the MEF.
  • Review the waybills and compare the received food commodities’ quantities with the actual plan, and confirm waybills on HTS.
  • Prepare the daily distribution report and update the statistics on HTS on a daily basis during the distribution process.
  • Prepare the food commodities trackers and waybills summary.
  • Prepare, update, and print beneficiaries fingerprint records with other related distribution needed documents.
  • Prepare purchase and payment requests for needed supplies and services needed in the department.
  • Maintain a proper beneficiaries’ database and create data backups as part of a contingency plan.
  • Transfer information that is on paper to data sheet by inputting numeric information into database to save as electronic file for storage and analyze.
  • Make tracking for active/non-active distribution team members and their daily activities.
  • Respond to information requests and provide basic data analysis and findings on a weekly and monthly basis to authorized staff.
  • Support an on-going process of beneficiary verification.
  • Design (Kobo Collect, ONA, ODK) data collection tools and manage databases.
  • Maintain records of distribution activities and tasks.
  • Archive files and organize them properly, ensure files are documented according to standards.
  • Field visits which may include over nights in the field to conduct an on-going data collection process, interviews with beneficiary households and other stakeholders, and ensure high-quality data is collected in accordance with the agreed time plan and data collection strategy.
  • Scan documents, print files when required and keep proper archiving for the project documents.
  • Promptly report concerns or incidents to FSL Programs Officer and liaising with community leaders and other external parties as required to maintain/enhance the security environment for the RDP program.
  • Ensure the respect of the principle of confidentially and not to disclose any information acquire by performing her/his duties.
  • Comply with RDP policies and procedures with respect to code of conduct, child protection, equal opportunities, security and safety, and other relevant policies and procedures.
  • Other related duties as assigned to enable implementation of the RDP programs.

Job Requirement

  • Hold a BA in computer sciences or related fields.
  • At least 2 years of experience in working with National/ International NGOs.
  • Excellent communication skills and fluency in written and spoken English and Arabic.
  • Excellent computer skills (proven computer literacy), especially in excel.
  • Knowledge of KOBO, ODK and ONA programs for smart tool data collection is a strong asset.
  • Ability and willingness to frequently travel and stay at the field.
  • Good interpersonal skills.
  • Ability to adhere to deadlines and respect line management.
  • Attention to detail, accuracy and structured way of approaching task.
  • Ability to ensure quick quality delivery in stressful environment.

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help. By the way, copying this and pasting it was a smart move ;)

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل

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