Open to Internal and External Candidates

• Position: Programme Assistant (MHU)
• Organizational Unit: Migration Health Unit (MHU)
• Duty Station: Yemen, Aden
• IOM Classification: G 4
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
• SVN No.: SVN2023.031
• Estimated Start Date:  As soon as possible
• Closing Date: Tuesday, 11 April 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of Senior Programme Coordinator, technical supervision of migration health officer and the direct supervision of the National Programme Officer, the Programme Assistant is responsible for the following functions:

Core Functions / Responsibilities:

• Be responsible for all administrative tasks including, but not restricted to, human resources, resource management, procurement, financial management and monitoring for the health programme and prepare monthly updates,
• Work closely with the procurement department tracking the progress of all procurement requests received from district sub-offices, project managers and central office staff,
• Work closely with the logistic department to ensure all goods are delivered in a timely manner,
• Be responsible for the administrative liaison with Human Resources to ensure that the decentralised HR processes are carried out timely and efficiently, whilst also maintaining the tracking matrix for the Unit.
• Generate and provide reports at weekly team meetings on PRF and PO status and human resources.
• Make recommendations on best practices for sub-offices and national office on streamlining administrative activities,
• Perform other related duties incidental to the work described herein,
• Performs such other duties as may be assigned by supervisor. 

Required Qualifications and Experience

Education

• University Degree in Business Administration, Management or related discipline from an accredited academic institution with two years of relevant professional experience; or an equivalent combination of education, training & experience with five years of relevant professional experience

Experience

• Minimum four years of relevant experience (Two years for a University Degree holder) in an administrative, Programme Support, or management field; experience in the International Humanitarian Field is advantageous.

LANGUAGES

Fluency in English and National Language is required.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own
• action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.
• Females with the above qualifications are encouraged to apply.As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.