FIN/HR Assistant

MSF Logo
Finance/Accounting
Posted on 20 Sep, 2022
Closing on 27 Sep, 2022

Job Description

Al-Qanawis District – Hodeida governorate

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender, or political affiliation.

MSF-E is advertising for the following position: FIN/HR ASSISTANT

Requirements for the position

Education:    

  • Essential: Degree in HR, Finance, Administration, or a related field
  • Desirable: Human Resources/Accounting diploma

Experience:    

  • Essential: Previous working experience of at least two years in relevant jobs.
  • Desirable: Previous experience with MSF or other NGOs in HR/Finance/Administration

Languages: Essential: Fluent in Arabic and English
Other:    Essential: computer literacy of Microsoft office (Word, Excel, Outlook)

Description

  • Place of work: Al-Qanawis – Hodeida Governorate Republic of Yemen
  • Level:    6
  • Duration: Until end of the year 2022, with the possibility of extension subject to a probationary period according to MSF IR.
  • Others: Salary: Based on the organization scale

Main objectives:    

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
 
Main responsibilities and tasks:    

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database (Homère) and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the Administration Manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment    to suppliers and keep strict on all documentation involved, informing the Administration Manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.).
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
  • Support the Administration Manager in translating documents into local language. Assist the Administration Manager in meetings upon request. Assist the administration team with any other tasks required.

How to Apply

  • All interested candidates should go through below link to apply for the position and must have a Gmail account (no hardcopies will be accepted): https://forms.gle/ddCsN5yRRXzihXNt7
  • Deadline for the submission of applications is 27/09/2022
  • Only short-listed candidates will be contacted!
  • Test and Interview will be both conducted in English

“MSF promotes the inclusion of women and people with disabilities.
MSF does not charge fees or accept any money during the entire recruitment process.”

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل