Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

The Role

Procurement Support and Assistance– 25%

• Assists in maintaining an efficient Request Orders tracking system.
• To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.
• Assists in ensuring procurement activities in Oxfam are carried out in accordance with the Logistics, Purchasing and Supply Procedures Manual and in accordance with local laws
• Maintains a database of suppliers, equipment and specifications and to share this information with the Logistics and Programme staff.
• Prepares payment requests and submit to Finance and liaises closely with finance in order to understand fully the payment process and timing
• Assists in following-up all pending purchases and related issues.
• Provides support in preparing and submitting weekly procurement reports as requested.
• Supports the Senior Logistics Officer in maintaining complete and comprehensive procurement paper trail for Audit purposes
• Assists staff on online systems transactions as per request
• Does any other tasks reasonably assigned by and agreed with the line manager or designated person. 

Fleet Assistance and Support: - 25%

• Supports the Sr. Logistics Officer in planning the vehicle allocation in order to optimally serve the needs of the programme.
• Assists the Sr. Logistics Officer in ensuring rented vehicles providers are adhering to Oxfam contractual terms in relation to insurance documentation, servicing/maintenance schedules and safety and driving regulations.
• Provides support in ensuring proper systems are in place for maintenance/servicing of the generators to ensure optimum operation
• Supports the logistics staff in maintenance of an efficient fuel purchasing and replenishment systems.
• Assists the Sr. Logistics Officer in preparing necessary reports on fleet management, fleet allocation, utilization and expenses.

Warehouse and Assets Assistance and Support: - 25%

• Maintains the BIN Card (all in and out) of the store with proper documentations and recorded/maintained in the system.
• Drafts the monthly warehouse report.
• Facilitates the physical verification of the warehouses and stock on regular basis
• Records and tags all assets in the office and guesthouse.
• Assists in physical verification of assets in Aden Office.

General departmental Administration - 24%:

• Supports in ensuring Oxfam procurement systems, procedures and working practices are adhered to and in harmony with all other departments.
• Maintains the proper archiving, filing and storing system and to keep all the procurement records safe and retained as per the compliance requirement of donors.
• Be part on various procurement committee from time to time and propose solutions on procurement matters to the procurement committee members.
• To attend staff meeting and other related meeting where logs inputs are necessary.
• Follow the Code of conduct at all times and report any misconduct as per HR procedures.
• Adhere to all applicable SoPs, rules and regulations, and report any non-compliances when observed.

Security --  1%:

• To follow all SoPs of Security and safety.
• To work closely with relevant staff to ensure that all Oxfam staff adhere to the security protocols
• To report any security misconduct and security accidents, as per SoPs.

What we are looking for

• At least 2 years of working experience in Logistics and/or Procurement preferably in similar organisation.
• Diploma or University graduate in any course preferably in Logistics, Procurement or material management.
• Computer literate, including word processing, Excel and databases/ spreadsheet use.
• Skills and experience in archiving/filing systems in both hard copies and soft copies which are accessible and experience in doing inventories and tracking system.
• Ability to communicate in Written and oral both in Arabic and English
• Experience in working in finance and keeping track/liquidation of expenses
• Demonstrated experience of integrating gender and diversity into the team
• Working knowledge of PowerPoint presentation

We offer

This role will give you an opportunity to make a difference in Oxfam Yemen - Aden, to act as key contributor to Logistic, to work with a group of passionate people that are specialists in their fields etc, training and development, offers fair pay and competitive benefits package.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

More detailed about the job are attached below