Muslim Hands is an international relief and development non-government organization established in 1993. The organization is currently working in 52 countries. Muslim Hands works both directly and with partners to carry out short- and long-term projects in education, health livelihoods, WASH and emergency relief.

This an exciting time to join an international NGO with over 26 years’ experience across 52 countries. Muslim Hands Yemen is undergoing new and positive changes. We are building on the capacity of the office, looking to implement new and innovative projects alongside opening new fundraising channels. This role is seen as pivotal to the long-term vision for Muslim Hands Yemen.

Position: HR and Admin Assistant

Reports to: Office Coordinator

Location: Marib – essential travel is required to other areas of Yemen

Contract Type: FT (six months with possibility of extension.)

SUMMARY:

The overall role of the Assist in managing the base’s human resources and the administrative aspect

KEY RESPONSIBILITIES:

• Ensure the implementation of MH charter, internal regulation, social benefits and code of conduct in the base.
• To ensure that, all regulations are present, signed and compliance by base staff.
• Brief new staff about these documents and maintain regular communication.
• Prepare contracts (employment, casual & others) and follow up of probation periods.
• Ensure the employee files up to date for both active & stopped (required documents & ensure proper filling)
• Ensure all HR files are updated and archived properly.
• Keep the HR database updated.
• Update contracts dates, leaves, overtime, advances, medical, per diem, loans and deduction in the monthly database.
• Ensure all required documents for payroll are processed on time.
• Keep Organogram chart of the Base updated.
• Ensure the implementation of recruitment policy in the base
• Brief new comers on internal policy and regulation
• Ensure the good management the attendance of national staff
• Ensure the preparation and follow up the staff’s, loans, advances and payment of daily workers
• Ensure Correct implementation the staff per diem policy and follow up hotel booking
• Participate in organizing meetings, workshops and others
• Produce a monthly report about HR activities in the base.
• Ensure the good management the consumption of stationery and beverages
• Conduct a regular meeting with HR team
• Lead appraisal interview of the HR team.
• Extend other supports as requested by the supervisor

QUALIFICATIONS AND SKILLS:

• University Degree in business administration or relevant degree, Training in Human resources or administration and professional experience minimum 2 years.
• Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English – communication skills
• Understanding of the social, political and economic context of Yemen 
• Excellent oral and written English skills is preferable.
• Ability to work independently and problem-solving skills.
• Honest, hardworking and committed to community development