Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.

MSF Spain is advertising for the following position:     HR ASSISTANT 

Requirements for the position

Education:

• Desirable finance, business or administration related Degree.

Experience:    

• Essential: previous working experience of at least two years in relevant jobs.
• Desirable: experience in MSF or other NGOs in Yemen.

Languages:    

• Essential : English language and Arabic language 

Knowledge    

• Essential computer literacy (word, excel, internet)

Competencies    

• Results and Quality Orientation L2
• Team work and Cooperation L2
• Behavioural Flexibility L2  
• Commitment to MSF Principles L2
• Stress Management L3

Description

• Place of work: Abs District, Hajja Governorate, Republic of Yemen
• Level:  6
• Duration: Until the end of 2022, with possibility of extension 
• Others: Salary: Based on the organization scale. 

Main objectives    

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives . 

Main responsibilities and tasks    

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager 

Specific Accountabilities    

• To do proper management of the Rosters using the new guidelines document to insure compliance to its rules and principles
• Backup pools and DW management / on time payment of the DWs
• Follow up of the staff document validity (WP + driving license, JD and HR Monthly Reports / support the Admin manager in the 4months HR reporting
• PMS follow up and ensure enough trainings are being provided to the staff with continuous challenges in specific competences or skills