Supply Chain Officer This job has ended. You cannot apply anymore.

Save The Children Logo
Logistics
Posted on 06 May, 2021
Closing on 27 May, 2021

Job Description

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: Assisting the Supply chain coordinator as part of the national logistics team. The Supply chain officer has the responsibility to ensure the delivery of timely, effective and accountable logistics support to Save the Children programs in the field office , Assist the Supply chain coordinator to ensure efficiency, accountability and transparency of Logistics operations, by developing, plans and managing policies and strategies related to fleet, assets and procuring supplies and services (in accordance of SCI policies and procedures )

In addition to supporting the coordination of the logistics issues /challenges in the process of the supply chain. Supply chain officer will assist in strategizing logistics systems in the field office with the support of the supply chain coordinator.

SCOPE OF ROLE:

Reports to: Supply chain coordinator

Staff reporting to this postN/A

Assets

  • Ensure that Logistics staff/ assets assistant maintains a proper documentation of assets.
  • Provide logistics support to Logistics staff based on agreed priorities
  • Provide data to monitor and evaluate the overall logistics performance in support of the programmes to the Supply Chain coordinator.
  • Update the field Asset Register; ensuring that all programme assets are logged, issued with unique Save the Children asset numbers and ID cards, and are tracked / cross checked with the CO master assets throughout the country including co-ordination with other logistics colleagues on any asset relocations if required.
  • With the close coordination with field logistics team and SC coordinator prepare report for Asset Disposal in accordance with Save the Children and donor guidelines.
  • Assist SCC to analyse logistics Trackers Data on monthly basis to gauge the guidelines are in place
  • reporting and captures accurate data

2- Fleet

  • Assist in verification of the monthly vehicles reports and preparation of the logistics monthly report
  •  Assist and support the fleet assistant on the movements and activities of the Drivers
  •  Follows-up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents.
  • Follows-up of the Drivers list of duties, shift, logbook, overtime and report to the supply chain coordinator
  •  Support the fleet assistant for any requirement / support needed in term of payment to the rental vehicle / verification of documents / license of rental vehicles.

3-Procurement:

  • Assist the SCC ensure that purchases are made in a timely and transparent manner, that is corresponding to Save the Children procurement policies and procedures
  • With the guidance of the Supply Chain Coordinator, prepare the procurement plans in consultation with the programs  and operations teams
  • Ensure that suppliers are managed professionally, impartially and with no appearance of impropriety.
  • Assists in the procurement of routine and non-routine procurements which includes but not limited to-:
  • i. Obtaining quotations in accordance to SCI procurement policy.

    ii. Compiling the comparative bid analysis.

    iii. With guidance from Supply Chain Coordinator, prepare the local purchase orders/service contracts and ensures the documents are approved as per scheme of delegation.

  • Develop sound partnerships with suppliers, contractors and relevant government agencies.
  • Update the procurement tracker on a continuous basis and send a report in weekly basis.
  • Compiles documentation required for payments and sends to finance for processing in a timely manner.

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to.

Creativity:

  • Develops and encourages new and innovative solutions.
  • Willing to take disciplined risks.

Integrity:

  • Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 
University level professional qualification/degree in business administration or relative.

EXPERIENCE AND SKILLS

  • University Degree in a related field.
  • 2 years’ experience in managing logistics / Procurement in an international organisation or corporate enterprise
  • Diplomacy, tact and negotiating skills.
  • Team-working skills.
  • Flexibility under pressure and in response to changing needs.
  • Attention to detail and excellent numeracy.
  • Excellent IT skills and previous experience in maintaining detailed administrative records.
  • Previous experience of managing and coordinating logistics over a number of different geographic locations
  • Fluency in written and spoken English.

Proactive and result-oriented with a strong ability to coordinate between different teams and individuals.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Location: Hodieda

Employee Status: Fixed Term

Closing Date : May 27, 2021

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

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