Executive Secretary This job has ended. You cannot apply anymore.

Confidential Logo
Administration
Posted on 18 Jul, 2021
Closing on 30 Jul, 2021

Job Description

Job title: Executive Secretary

Job Duties :

  • Maintain executive's agenda and assist in planning appointments, meetings, and conferences etc.
  • Attend meetings and keep minutes.
  • Co-ordinate and facilitate with all departments and outside persons.
  • Receive and screen phone calls and redirect them as necessary.
  • Handel and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for MD.
  • Handle confidential documents ensuing they remain secure.
  • Prepare Cash/Check requests or financial using word processing, spreadsheet, database, or presentation software.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct researches and prepare presentations and/or reports as assigned to her.
  • Establish & maintain professional relationship within and outside the company.
  • Handle incoming mails as well as other materials and reports to Managing Director.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Manage inventory of office supplies and stationary.
  • Manage the availability of meeting rooms and material resources.
  • Perform other tasks assigned to her when needed.
  • Prepare and distribute correspondence, memos and forms.
  • File and update contacts information of employees, customers, suppliers and partners.
  • Support and facilitate the completion of regular reports.
  • Develop and maintain a filing system.
  • Frequently check the levels of office supplies and place appropriate orders.
  • Document expenses and hand in reports.
  • Perform other tasks assigned to her when needed.

Requirements:

  • A Bachelor's degree in Management or another major with experience in the same field.
  • Proficient in MS Office (Word, Excel, Power Point, …etc).
  • Designing in Adobe Programs.
  • Fluency in written and spoken English
  • Familiarity with office organization and optimization techniques.
  • High degree of multi-tasking ability and time management capability.
  • Proven work experience as Executive Secretary or similar administrative role.
  • Integrity and professionalism
  • Tends preparation skills.

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help. By the way, copying this and pasting it was a smart move ;)

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل