About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.

The Role

Fleet Assistance and Support: - 30%

• To support logistics staff in the planning of vehicle allocation in order to optimally serve the needs of the programme.
• To assist log staff to implement effectively the system of the daily checks that ensure rental vehicles are adhering to Oxfam contractual terms in relation to insurance documentation, servicing/maintenance schedules and safety and driving regulations.
• To assist logistics staff in ensuring proper systems are in place for maintenance/servicing of the generators to ensure optimum operation
• To support logistics staff in maintenance of an efficient fuel purchasing and replenishment systems.
• Make the necessary reports on the fleet management for fleet allocation, utilization, expenses, and fuel utilization.

Warehouse and Assets Assistance and Support: - 50%

• To assist to records all in and out of the store with proper documentations and in the system.
• To assist to draft the regular and monthly reports on the warehouse reporting.
• To assist to physical varication of the warehouses and stock on regular basis and
• To officer to records all assets in the office as per documentation, tag them.
• To assist in physical verification of the assets in related office as per supply manual and to assist in report to CLM and BSM and PMs.
• Ensure that an update asset register is maintained monthly.
• Ensure that an updated assets inventory sheets and prolongs are well maintained
• Ensure that all Oxfam assets and equipment are well maintained
• Ensure that all assets that allocated to individuals are signed off equipment issue form
• Ensure that all Oxfam premises are well maintained
• Ensure that the movement of Oxfam assets is tracked and the necessary documentation is done when an asset changes its status.
• Ensure that an up to date filing system for all assets maintained.
• Keeps a record of all Assets and Inventory items for the Yemen Country Program
• Proposes Asset Disposal method according to Oxfam, Donor and Legal requirement
• Prepare regular periodic reports on assets & warehouse to include:

• Warehouse Monthly report
• Inventory Report
• Any other Warehouse reports required by supply chain manager or direct supervisor
• Assets inventory report
• Assets Monthly Report
• Disposal plans
• Any other Assets reports required by supply chain manager or direct supervisor

General departmental Administration - 10%:

• To assist in ensuring that the Oxfam procurements department systems, procedures and working practices are adhered to Oxfam procedures and are in integration and harmony of all other departments.
• To assist in ensuring that the proper archiving and storing system are maintained to keep all the procurement records safe and retained as per the compliances requirement of donors.
• To assist in ensure proper decorum within staff reporting to this role. staff respect and always follow the organization values.
• Be part on various procurement committee time to time and advice on procurement matters to the procurement committee members.
• To attend staff meeting and other related meeting where logs inputs are necessary.
• Follow the Code of conduct at all time and report any misconduct at per HR procedures.
• Adhere to all applicable SoPs, rules and regulations, and report any non-compliances when observed.

Security -- 10%:

• Follow all SoP of Security and safety.
• To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols
• Upon need and advice, collaborate with the National Security Officer and Field Security Focal to train staff in security management as may be requested
• Report any security misconduct and security accident, as per SoP.

What we are looking for

• At least 3-5 years of experience in similar field with INGOs.
• Related education.
• Ability to plan, prioritise and organise own and others' work
• Able to communicate instructions and objectives clearly
• Keeps abreast of internal and external events that may influence role
• Anticipates outcome of activities and uses initiative to achieve targets
• Actively promotes high standards and continuous improvement
• Continually seeks out most efficient use of resources
• Pro-actively adapts and improves standards and working practices
• Able to advise and train on specialist skills to other departments / teams
• Written and oral Arabic and English
• Proven ability to organise work effectively and supporting others
• Computer literate, including word processing, databases/ spreadsheet use
• Previous experience in Logistics

Desirable:

• Financial management ability.
• Experience of supervision of staff.
• Working knowledge of Arabic

We offer

This role will give you an opportunity to make a difference in Logistics  , to act as key contributor to Hajjah office , to work with a group of passionate people that are specialists in their  fields etc, training and development, offers fair pay and competitive benefits package.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.