Finance and Operations Manager; 

Under the management of the Executive Director, Finance and Operational Manager directly supervises all administration units, human resources and training, procurement and logistics  services, information technology and financial, and supervises the setting of tasks and  responsibilities for all these units and permanents follow-up on the implementation of the  policies and procedures of the organization related to these units. Working on administrative and technician development of these units through learned lessons, follow-up and supervision  of the daily and periodic work of the employees responsible for them and ensure the  correctness and accuracy of their implementation. 

Actual job responsibilities: 

• Ensure that the organization's programs and activities are supported as required and that all  necessary systems, policies and procedures of the support departments are available and  implemented in all activities and operations of the organization at all times and it is  implemented in all activities and operations of the organization at all times. 
• Manage all units and sections related to finance and operations. 
• Supervision, control and follow-up on the affairs of the entire supporting / backing  departments. In addition to ensuring that the monthly / quarterly / annual plans are  implemented efficiently. 
• Responsible for effective communication with the Executive Director and the head of the  organization and providing all necessary information in a timely and accurate manner to enable  the management to take the appropriate decision in an informed manner.
• Participate in the development of practical procedures that help implement the approved  policies, plans and confirmed programs and recommend any required decisions to the  Executive Director and the head of organization. 
• Supervising all supporting and supportive operations in the organization to ensure accuracy,  quality and development, in coordination with the Executive Director and Quality &Compliance  Manager and its affiliated departments. 
• Supervise the development of the best practices, policies and procedures for human  resources, administrative affairs, information technology management, procurement, logistics  and financial management. 
• Supervising the preparation of annual plans for supportive operations affairs and ensuring  their approval by the Executive Director. 
• Submitting a summary of the quarterly, midterm and annual performance reports to the  Executive Director and the Head of the Organization for the departments affiliated of Finance  and Supportive Operations. 
• Develop performance evaluation tools that support the organization's strategic direction,  follow-up indicators and quality of implementation. 
• Work with the Executive Director to identify opportunities to expand the organization's  programs. 
• In collaboration with the Executive Director and program & fundraising Manager, ensures that  all new proposals receive a comprehensive review of support operations and that appropriate  support costs and program asset needs are built into the proposed budgets. 
• Under the supervision of the Executive Director, he works closely with all managers, especially  the Executive Director, Quality & Compliance manager and his affiliated departments, and the  Control and Internal Audit Department to ensure that the risks facing the organization in its  work are properly identified and mitigated to the extent possible in the context. 
• Submit periodic reports to the Executive Director and the Head of the organization and work  closely with them and participate in decision-making related to policies, fundraising, and  increasing expanding of the organization. 
• Ensuring that the supporting operations managers implement the approved evidence and  guiding rules for the daily work of all departments in cooperation with the Quality & Compliance Manager. 
• Assisting the Executive Director in approving appointment and promotion decisions, wages,  incentives, penalties, and termination of contracts for the organization's employees, according  to the list of powers, delegation, and capabilities available in the organization.
• Participate in setting standards and basics for evaluating employees and submitting proposals  regarding arrangements, allowances and bonuses to improve and develop employee  performance according to advanced methodological and administrative basics. 
• Under the supervision of the Executive Director, he approves training programs for  employees according to the necessary needs and follows up on coordination with training  institutions to implement the programs, if any. 
• Effective management of all financial units and support operations by requesting monthly  reports from all officials in this department. 
• Keeps documents, records, files, and reports related to his work, and constantly updates and  maintains them. 
• Informing the Executive Director and the head of organization officially of any major  problems or obstacles that he may encounter during the conduct of the work of the  organization that are outside the scope of his powers, especially in the financial aspects. 
• Take corrective and preventive measures for errors and actions that violate regulations and  laws, and ensure their effectiveness in accordance with the systems in force. 
• Ensure the follow-up of the validity of all contracts and agreements and the implementation  of contractual obligations (operational and legal services for the office / branch) in participation  with the Quality &Compliance unit and related departments. 
• He participates with the leadership of the organization in achieving the various goals that the  organization aspires to reach, and he also participates in the process of making some  administrative decisions related to the work of the organization. 
• Directing, training and participating his employees in carrying out their important, complex or  emerging tasks and solving work problems in cooperation with the Executive Director. 
• Follow-up government transactions related to licenses. 
• Planning for the organization's affiliated departments, in coordination with the managers of  other departments. 
• Follow-up and supervision of the security and safety officer in the organization and make improvement plans for this section 
• Any related tasks assigned by the Executive Director or the head of organization

1- The financial unit: 

• Under the management of the Executive Director, he supervises the implementation  and oversight of the financial policies of the organization and provides senior  management with information and data that help prepare general plans in accordance  with the objectives. 
• Preparing the annual estimated budget for the organization in cooperation with other  departments and monitoring it and creating a program to ensure adherence to the  budget, analysis of deviations and optimal use of available resources. 
• Supervising the preparation of reports and detailed collected analytical data on the  financial situation of the organization, identifying weaknesses and making the necessary  recommendations to senior management to assist them in preparing general plans in  accordance with their objectives. 
• Ensure that all established financial policies and procedures are implemented in all  departments and sections. 
• Participate in the inventory process at the end of the financial year or whenever  necessary, and raise the inventory result to senior management and make the necessary  settlements after being approved by the Executive Director. 
• Supervise and control the receipt and disbursement of the organization's funds,  deposit and exchange operations in banks, and follow up the monthly settlements of  banks. 
• Contribute to the development and preparation of financial regulations and systems in  a way that serves the interest of the work in the organization. 
• Supervising the preparation of the final financial statements and completing them on  time. 
• Work on good cash management and submit all relevant proposals to the Executive  Director. 
• Reviewing all the periodic reports of the donors according to the agreed schedules in the funding agreements with the organization before presenting them to the Executive  Director. 
• Supervising the project budget control process and ensuring that it is not exceeding  the limits. 
• Submitting recommendations to the Executive Director regarding handling violations  and developing and improving the financial work in the organization. 
• Presenting the necessary scenarios for the development of financial resources to the  Executive Director and the head of organization for approval. 
• Supervising the annual inventory of the organization's assets and property and  keeping property documents or any other documents related to financial affairs. Developing financial strategies, managing budgets, forecasting operations, and  
• implementing budgetary control in cooperation with the Finances officers and the  Internal Audit Department.
• Good communication with donors in updates and taking approvals on budgets and  its update. 
• Presenting the NGO in meetings that are related to finance with donors and other  partners 

2- Operations and Administrative Affairs Unit: 

Human resources, administrative affairs and training: 

• Supervising the work of the human resources department and administrative affairs, including  employee complaints, absences, vacations, advances and any other benefits. 
• Follow-up with the Human Resources Department to ensure that employees are familiar with  the Code of Conduct and associated policies and comply with it. 
• Supervise the processing, preparation and identification of annual vacancies in coordination  with various departments and projects. 
• Works closely with the Human Resources Department to develop proposals that help develop  the structure and job descriptions of the organization and submit them to the Executive  Director. 
• Studying the various problems facing the work side and employees in the organization, and  working to find successful solutions to these problems. 
• Follow up on spreading the culture of the organization and spreading positive awareness that  enhances the spirit of work and team. 
• Participate in attracting competencies from outside the organization, and supervise the  appointment process in cooperation with the rest of the organization's employees. 
• Supervising the validity of all employment contracts and their keeping pace with budgets and  maintaining employee files in an appropriate manner, electronically and on papers. 
• Supervise staff capacity building and correct any weaknesses they may have. 
• Supporting the Human Resources Department in conducting the quarterly, mid and annual  evaluation process for all employees and preparing reports on employee performance. 
• Participate in Human Resources, Administration and Training to conduct exit interviews with  all employees departing to work in the organization and analyze feedback. 
• Supervising the follow-up of procedures for employee resignation and end of service process.

Procurement and logistics: 

• Supervise the Purchasing and Logistics Department and supervise all its functions. 
• Ensure that procurement staff are committed to meeting program needs in a timely manner  and in accordance with the organization's policies and procedures. 
• Support the Procurement Manager and his staff in developing and implementing appropriate  coordination mechanisms to ensure that all operations and program units interact with each  other. 
• Supporting Procurement Department and his staff in effective cooperation with other  departments and sections, including supporting program and project staff in procurement planning and identifying operational support needs. 
• Ensure that the logistics operations tracking record is updated periodically. 
• Supervising the preparation of documents for practices and tenders, requesting proposals for  selecting consultants, managing the processes of managing practices and tenders, and  providing advice and guidance. 
• Conduct periodic reviews and checks on procurement systems, assets, warehouses/inventory,  suppliers and vendor contracts to verify compliance with policies and identify areas for  improvement. 

Information Technology: 

• Supervising the Information Technology Department and supervising all its employees. 
• Follow up the operations of the Information Technology Department to ensure the stability,  effectiveness, efficiency and availability of technical services. 
• Reviewing and approving proposals submitted by the Information Technology Department  that the organization needs and submitting them to the concerned departments. 
• Ensure the application of information security standards. 
• Ensure that data is backed up frequently and systematically to ensure data availability and  recoverability. 
• Approving and reviewing the specifications for the department's procurement and programs  in the technical field and submitting them to the concerned department. 
• Ensure that network support is provided in offices and branches and follow up on the  implementation of recommendations for improvements / changes in order to provide a  permanent solution and ensure that problems are not repeated.
• Supervising the conduction of diagnostic tests to ensure the efficiency of the work of the  various systems. 
• Supervise the installation, operation and maintenance of communications systems,  equipment, hardware, software and e-mails. 
• Ensure that system backups are carried out for all departments by the Information  Technology Department. 
• Receiving reports on systems performance and discussing them with the concerned  departments. 
• Ensure that IT policies and procedures are documented, disseminated and applied  consistently across the organization's programs and activities. 
• Ensure the development and effective implementation of IT compliance monitoring  processes. 
• Ensure the existence of systems to maintain the organization's information and maintain it  periodically. 

Safety and Security: 

• - Develop and implement security and safety plans for all employees of the organization. - Evaluate all actions taken with a view to assessing risks. 
• - Ensure that all employees of the organization comply with health and safety laws and  standards. 
• - Check and inspect the workplace on a regular basis. 
• -Training all employees on security and safety policies. 
• -Preparing records of injuries that may occur. 

Field management / branch management: 

• Supervise the Field Coordinator / Branch Coordinator and supervise the Field Managers /  Office Managers 
• Ensure coordination and collaboration between the various program and operational  departments in field locations. 
• Ensure that technical coordinators (procurement, finance, resources and information  technology) provide the necessary support and supervision to their field managers to  effectively supervise the day-to-day activities of the operations staff in their locations.
• Ensure that field offices/branches have the necessary staff and resources to service program’s needs. 
• Supervision and follow-up of the coordinators and managers of the branch offices in the  governorates.