Field M&E Assistant (2)

Division: MEAL.
Sector:  WASH, Health, and FSL.
Location: One in Ad-Dali City and one in Marib City.
Reports to: MEAL Officer.

ABOUT THE ORGANIZATION: 

A humanitarian, independent, non-profit, non-governmental organization that works across Yemen. The organization provides direct assistance for conflict-affected populations, IDPs, host communities, and vulnerable groups in the conflict areas. In partnership with international agencies, the organization takes action during crisis situations and goes the extra mile to engage in other contexts where its competencies will add value. The organization promotes durable solutions for conflict-affected populations and helps to restore services, education, economy, well-being, and health.

Job Purpose:

Under the direct supervision of the MEAL Specialist (or as assigned by the MEAL Unit Manager), the Field M&E Assistant is responsible for the provision of effective support on the day-to-day implementation of the project's MEAL plan, activities and deliverables, and contribute to achieve and improve the quality of the project. He/she is responsible for monitoring and supervising Shelter Project activities in the targeted districts providing regular reports to the MEAL Specialist. Field M&E Assistant will also support the development of M&E systems, ensuring quality and accountability standards are integrated into the regular MEAL activities. He/she will maintain all data, conduct relevant need assessments, ensure full compliance with rules and regulations for project implementation, and develop frequent reports on all project activities.

Key Responsibilities:

Monitoring and Data Management:

• Identify strengths and weaknesses in existing data collection and assist in proposing strategies to increase data use. ‎
• Working closely with the MEAL Officer to establish a mechanism for data collection tools (quantitative and qualitative) and reporting to ensure all monitoring requirements are met, including field monitoring.
• Adequately communicate and share information about organization programs.
• Assist in clarifying project information needs.‎
• Conduct regular field visits to closely assess the performance in the field, and the quality of the provided services, and collect any comments, and feedback from the beneficiaries.
• Conducting data quality assessments on key activities and developing analytical reports.
• Monitor, evaluate and suggest changes and improvements in the project and materials based on observations and discussions with the organization management team and stakeholders
• Attend and assist the MEAL officer in conducting the review meeting with the project team, program managers, and MEAL focal points to demonstrate the project figures, share any encountered challenges, and extrapolate corresponding solutions.
• Organize, design, plan, and carry out the collection, verification, evaluation, analysis, compilation, and dissemination of program data.
• Conducting data quality assessments on key activities and developing analytical reports.
• Conduct systematic data quality checks and cleaning procedures before submitting data for analysis.‎
• Monitor data quality and keep tracking the progress of project activities.
• Perform regular field visits to ensure the quality of data collected and verify the accuracy of reported data.
• Monitor the activities and services conducted by the EMMT.
• Conduct field visit to the supported EMMT and monitor if they are working in alignment of the movement plan.
• Make sure that all medicines and supplies are dispensed based on the endorsed mechanism.
• Prepare lessons learned from the project.
• Ensure high-quality MEAL reports are submitted on time. ‎
• Participate in the verification of beneficiaries of WASH& Health and FSL assistance including the distribution of different hygiene kits, cash etc.
• Perform other relevant tasks as requested by the MEAL Officer.

Assessment, Surveys, and Learning:

• Regularly conduct Post Distribution Monitoring surveys
• Prepare needs assessment surveys and quality control forms.‎
• Conduct baseline and endline collection and compilations.‎
• Conduct per and post-KAP. 
• Compiling and analyzing collected data in order to identify lessons learned and any gaps or problems; sharing results in project reflection meetings and reporting any concerns to the appropriate program.
• Keeps up to date with developments in the sector, including best practice examples in the field, and ensures ongoing personal development and learning.
• Perform post-service monitoring in a monthly basis to ensure that the project services accessible by all the vulnerable groups.
• Regularly conduct/analyze/report PDM, PSM, Onsite distribution monitoring and any other monitoring and evaluation studies.

Reporting and Accountability:

• Assist the MEAL specialist and/or the MEAL Officer to conceptualize, write, and consolidate progress reports, as well as briefing documents and other publications relating to the organization’s implementation.
• Support the MEAL officer in the quarterly, interim, and final narrative reporting, ensuring that the reporting meets donor expectations and requirements.
• Identification and formulation of lessons learned from evaluations and studies to be integrated into the final report
• Participate in annual project reviews and planning workshops and prepare relevant reports; In coordination with the Information Management Officer, MEAL Manager, and MEAL Officer, implement the Accountability Mechanism, including preparations of tools for feedback and complaint collecting and recording
• Undertake any other duties which may be assigned.
• Act as Complaints Response Mechanism Area Focal Point, including reception, registration, and sharing of complaints with MEAL officer on monthly basis.

Qualifications, Experience and Skills:

• University degree or diploma.
• At least 2 years’ field monitoring/ field level project implementation experience working with local or international NGOs is required.
• Good report writing skills in English and information dissemination is required.
• Strong interpersonal skills.
• Good contextual knowledge of local community and social/cultural constraints, realities and organizational relationships.
• Strictly follow organizational policies and procedures, respect organizational principles at all times, and keep organizational confidentiality.
• Good problem-solving skills.
• Demonstrate capacities to establish and maintain strong, collaborative working relationships with government officials, local organizations, communities, and other stakeholders.
• Demonstrated skills in planning, organizing, analyzing, and reporting.
• Ability to work and interact with a diverse staff from different ethnicities and backgrounds.
• Ability to interact effectively with international and national personnel, as well as with project partners and community members.
• Computer skills – Word and Excel desired.
• Language skills – Arabic, English desired.