Administrative Assistant 

Location: Sana’a with regular travel to other sites(Hodeida).
Period: 10 months, renewable subject to performance.
Duty Station: Life Makers Meeting Place Organization (LMMPO), Sana'a –Yemen.
Terms: Full Time Position (8 Eight hours per working day), with field visits to the work sites.
Classification: Programs & projects Management.
Expected start date: 1st of Feb 2022.
Job grade: - Fifth degree.

Foreword:

LMMPO; 14 years of diligent engagement in Yemeni humanitarian and Development undertaking, is now regarded as one of the leading organizations in humanitarian response and development as well as development of young people's abilities. Investing and benefiting from the abilities and talents of young people constitutes a passion for us, but also is the essence of our mission and focus of our work and it is on top of our goals for which we are working hard to achieve. Thus, we have implemented several successful activities and programs that have had a real favorable impact on young people and the society in general. That success, inevitably, will not be possible without the support of our teams, donors, partners and other stakeholders. 
LMMPO is keen to have a competent candidate to fill the position of Administrative Assistant.

Purpose/Scope of the task

Manages the main and sub-tasks of the job position in the project in addition to the administrative supervision of the work team.

Accountabilities & Responsibilities

1.    Performs all the needs assistance required by the project manager and as per his or her job detailed description for all the project activities. 
2.    Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. 
3.    Coordinates workshops and meetings.
4.    Other tasks required by the project management in the ( Head and field office).
5.    Provide direct support in the logistics, administrative and operational tasks related to the implementation of the project’s activities
6.    Provide support to the project manager in the day-to-day implementation of the project activities 
7.    Provide direct support in monitoring the project activities and capturing results
8.    Provide support to the Manager in the day-to-day monitoring and evaluation of the project activities
9.    Ensure project files are kept updated with the most current information; processes incoming documentation from partners.
10.    Ensure project files are kept updated with the most current information; processes incoming documentation from partners;
11.    Meticulously name and classify each file/document digitally, to ensure easy access
12.    Attend meetings with partners and takes minutes;
13.    Ensure documents requiring a signature are approved and processed in a timely manner;
14.    Follow-up on any missing documents and makes sure that all required documents are fully completed by creating an excel sheet database (Checklist) – to ensure proper follow-up and to report any missing documents;
15.    Receive and collect documents related to the project activities and maintains an accurate and complete filing system electronically and in hard copies.
16.    Carrying out any work assigned to him by the direct responsible for the project.

Qualifications and Skills 

Study and Training:

• A bachelor’s degree or equivalent certificate/diploma or similar qualification from a recognized establishment or equivalent experiences.

Experience & Skills:

• At least 2 years’ professional experience in a comparable position including extensive fieldwork.
• Excellent interpersonal and problem-solving skills.
• Ability to communicate clearly, concisely and effectively.
• Ability to work in multi-disciplinary and multi-cultural contexts.
• Proven ability of using office project system.
• Interpersonal and communication skills.
• Monitoring & Evaluation Analytical Skills.
• Management skills. 
• Team management and knowledge transfer.( Leadership skills).
• decision making
• Representing the LMMPO .                        
• Ability to provide recommendations to solve problems
• Ability to achieve planned goals.
• Ability to work under pressure.
• Ability to travel.
• Computer skills in using (word, excel, PowerPoint, etc.)