Position:         Finance Assistant (2)

Location:       Hudaydah and Aden

Reports to:     Finance Officer

Reference:      075

Duration:   Till December 31, 2021, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 142 countries and was present in Yemen since 1995. It has more than 1200 aid workers serving in Yemen making it one of the biggest ADRA operations in the world. Its programs are supported by USAID, OFDA, The Japan Platform, DANIDA, German Foreign Office, German Humanitarian Aid, Sida, UNOCHA, UNHCR, WHO, WFP and DFID. It has presence in 14 Governorates in Yemen responding to all areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

SUMMARY:

Actively participates in the financial operations of the organization and ensures timely and accurate financial reports and practices including cash management, petty cash, financial disbursements, ledgers etc.  The position is Responsible for preparing and reviewing financial documents. finance assistant should be capable of translating financial supporting documents.

Responsibilities:

The “Finance Assistant” will be responsible but not limited to:

• Managing petty cash and replenishments
• Preparing cash summary reports and cash counts as maybe required (daily/weekly)
• Review expenditure reports/clearance by checking documents submitted
• Ensure that all payment requests are approved according to the appropriate authorization level and that they have complete supporting documents
• Ensure expenditure reports are sent to the head office in a timely manner.
• Follow up with project staff advances to ensure that the advances are cleared within the required working days
• Maintains financial security by following internal controls and accounting processes.
• Prepares monthly expense reports summaries for respective project
• Translates expenditure report supporting documents (invoices/receipts/requests/delivery notes /others) into English.
• Assist in verifying vouchers received from vendors for specific project components
• Follow our organization established accounting processes
• Support Project and Finance team on all payment related issues
• Contributes to team effort by accomplishing related results as needed
• Perform all other relevant duties and responsibilities as requested by the supervisor.

General

• Keep in high Confidentiality ALL the information related to his/her position and the information accessed in virtue of his/her position in the organization.

QUALIFICATIONS AND SKILLS:

• Bachelor's in Finance, Accounting,  Economics or Banking.
• At least 1 (one)  year of  progressive  employment in  accounting or finance  positions, preferably in  humanitarian agencies.
• Excellent verbal and written skills both in Arabic and English Languages.
• Excellent proficiency in computer literacy including Microsoft office” Excel, Word, Outlook”
• Attention to detail and accuracy.

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values:

• Respect
• Integrity and transparency
• Communicating openly, clearly, timely and appropriately.
• Excellence in all activities