Supply Chain Officer This job has ended. You cannot apply anymore.

Islamic Relief Logo
Posted on 12 Mar, 2023
Closing on 19 Mar, 2023

Job Description

  • Position: Supply Chain Officer
  • Locations:  Aden
  • Technical Supervisor: Senior Supply Chain Officer – CO
  • Vacancy Reference Number: SCO-Aden/23


The position holder will report to Senior Supply Chain Officer in country office and responsible for implementation of project procurement planning for specified project, manage the tender processes for respective projects, PR tracking and regularly share with projects, review the supporting documents, ensure the timely payments, in accordance with IRY protocols, standards and procedures in order to contribute to an efficient implementation of programs.


  • The position holder is accountable for fulfilling his or her roles and responsibilities in line with the Organization’s values and principles of fairness, humanity, honesty, respect, and fair treatment of his/her colleagues and staff.

Detailed Duties & Responsibilities

  • Coordinate with respective projects heads to have updated procurement plans for each project and ensure the implementation of each procurement plans.
  • Ensure competent quality execution of all regular purchasing duties and administrative works
  • Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
  • Executing and monitoring of all regular purchasing duties.
  • Assist in managing and following up overseas orders.
  • Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
  • Support relevant departments with quotations for the purpose of tenders.
  • Responsible for the preparation and process purchase orders and documents in accordance with IRY policies and procedures.
  • Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers
  • Monitoring and coordinating with the tendering process.
  • Extensive contact and coordination with IRY main office  procurement staff at all procuring operation
  • Update the Tenders tracking and procurements overview on weekly basis and share with respective projects/line mangers

Organizational Learning:  As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit IRY as well as themselves.

Accountability to Beneficiaries: IRY team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility:  Directly supervises supply chain/Procurement team in Aden and provide technical support to operations staff at Aden field offices.


  • Reports to: Senior Supply Chain Officer – Country office
  • Works with:  Logistics, admin, Finance, program & project coordinators, Program Manager, Project Manager and Security team members, Media & Coms, Security and other sectors as well as field offices



  • University degree in Business Administration or other relevant discipline.

B)    Required Experience:

  • 3 years of field experience in with a humanitarian relief or development non-governmental organization.
  • Experience in managing procurement/ supply chain activities with multiple project. Specific supply chain experience with WASH, Nutrition and Medical projects will be an added value for the candidate. 
  • Familiarity with program areas is highly desired. 
  • Excellent negotiation and representation skills.
  • Effective skills in coordination, organization and prioritization as well as in Microsoft Office applications.
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  • Knowledge of IRY systems and procedures (particularly IRY procurement systems) highly desirable.
  • Experience working with key donors in a multi-donor setting; knowledge of USAID and UN donor regulations helpful.


Core Values (Required):

  • Commitment.
  • Diversity and Inclusion.
  • Integrity.

Core Competencies (Required):

  • Communication.
  • Working with People.
  • Drive for Results.

Functional Competencies (Required):

  • Formulating Strategies and Concepts.
  • Planning and Organizing.


  • This position is located in Aden – Yemen however required travel to field offices for support and capacity building of supply chain team.


  • Understanding of and commitment to safeguarding, child safety and protection from sexual abuse and exploitation principles.

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل

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