Program Support Manager (Re-advertised)

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Development
Posted on 20 Jun, 2022
Closing on 13 Jul, 2022
Re-advertised

Job Description

CARE International is currently seeking Program Support Manager. Who will provides a vital assistance role to CARE Yemen, driving everything of program support activities forward from planning to implementation. Her/his actions will directly influence the efficiency and cost-effectiveness of the program. Her/his responsibilities is in order to ensure that mission and projects wide procurement, logistic, and admin are conducted in a timely manner within and efficient plan, policy operating, procedures, accurate, and up-to-date vendors and clearance agent’s information. As well as maintaining a good relationship with hosting government.   

Position: Program Support Manager – Readvertised 

Location: Sana’a  
    
Main Responsibilities:

Procurement Management:

The PSM is responsible for ensure that the CO procurement procedures are carried out according to the CI procurement policy, including but not limited to the following tasks:

  • Overseen in identifying vendors, 
  • Processing tenders & sealed bid as requested
  • Analyze quotations, and prepare summary bid analyses (SBA)
  • Producing purchase orders.
  • Preparing procurement contracts with consultants, required vendors, service providers and suppliers
  • Issue all procurement invoices and submits to finance for activation. 
  • Insure all the payments for vendors are done without any delay.
  • Ensure anti-terrorism list checking for vendors has occurred
  • Supervise procurement assistant activities.
  • Be a member of the procurement committee.
  • Submitting the weekly PSR and quarterly IIRCV, TR reports.
  • Conducting procurement spot check for the branches and report that to PSD.
  • Conduct field visits to the branches and field locations as needed
  • Follow donor guidelines on procurement
  • Provide all relevant procurement documents and explanations to internal and external auditors on demand.

Support the logistic duties:

  • Follow up with the logistic Officer in the visas process on a daily basis through the formal reporting mechanism
  • Support the logistic officer in Guest house’s management which includes providing a good housing condition services like electricity backup, etc.
  • Follow up on the fuel issues at the national level through the Logistic cluster and CO system
  • Support logistic officer in CO and Project vehicle policy management including monthly check up and reporting.

Support CO admin services support:

  • Follow and support the office administration tasks to help providing support to CO staff, in order for the administration team implement their needed support.

Support CO Government liaison: 

  • Attend coordination meetings on behalf of the director of program support. In case of absence of leave the program support manager does a full handover meeting with the director of program support. 
  • Participate in meetings regarding the development of the Government liaison strategy and provide input on needs and gaps.
  • Support in Government Liaison activities follow up with Authorities as needed.
  • Generate the weekly project sub agreement report and submit to Country Director and Program Support Director

Staff management      

  • Supervise, lead, guide and support the following positions: the procurement Officers and assistants in the CO directly and technical manager of the PSC/PSO at the Area Offices
  • Ensure that staff in these positions are recruited in a timely way, well oriented, and meet the requirements of their position
  • Solicit feedback from staff and supervisors to guide coaching of staff
  • Help identify CARE staff training needs by doing professional surveys and providing training support regarding internal policies or for other specific needs

Qualification, Education and/or Work Experience Requirements: 

Education/Training

  • Minimum of bachelor’s degree in business administration or related field, MBA is desired    

Experience

  • At least 6 years experiences in procurement and logistic areas
  • Aware of INGOs work process and has related experience
  • Desired worked in similar position with other INGOs with same work scope

Technical Skills 

  • Fluent in English and Arabic languages
  • Good knowledge in using computer soft wares.
  • Good leadership skills
  • Good Management skills
  • Good Negotiation skills
  • Good analytical skills

Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects

Important Note:

  • Please do not apply unless you meet minimum application requirements, otherwise, you will not be considered. Only short-listed candidates will be contacted. The only way to apply for a position with CARE is through the application system link that starts with careyemis.org/Apply that is shared in the advert of YemenHR.com or the formal newspaper. Furthermore, any recruitment or hiring correspondences would be through CARE official email addresses as in this example: firstname.lastname@care.org 

No Fee:

  • CARE DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

How to Apply

Application Procedure: Interested applicants should apply via link below by July 13th, 2022

https://careyemis.org/Apply?jobid=10154 

Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted. 

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل