Job Title:   Finance & Admin Manager 
Job site:  Yemen
Reporting to:   Executive Director 
Main Contact(s): Projects Team, Resonate’s internal and external stakeholders, Resonate’s Executive Director
Type of contract: full-time   
Duration of Initial Contract: 12 Months (extendable based upon performance and funding availability)
Application Closing: 30 Jun 2022

ABOUT Resonate! Yemen

Resonate! Yemen Foundation (Resonate!), is a non-for-profit civil society foundation contributing to inclusive and local sustainable development through the provision of institutional development and local community empowerment programs to diverse groups of development stakeholders including CSOs, Youth and Local Authorities. Resonate! Believes in community-based empowered interventions as a main source 

of local sustainable development. Thus, strengthening the capacities of different development stakeholders is essential to guarantee a better quality of service delivery especially during these challenging times. 
During the past 10 years, Resonate! had worked closely with a significant network of CSOs covering a wide geographical scope in Yemen. It provided its local governorate implementing partners i.e., CSOs and local authorities, both in the district and governorate level, with capacity building and technical support in various topics/areas including but not limited to: Social Accountability, Public Policy, Governance, Advocacy, Project Management/Planning, Strategic Planning, Conflict Resolution, Peace building, Justice, Community Needs Assessment, Coordination and Networking, etc. While on the other hand, it worked towards building sustainable policies in Yemen while taking into consideration the 

input of Yemeni youth as major stakeholders in policy design and implementation bringing the voices and ideas of youth to public policy discourse while supporting youth action on issues of national and international significance.

Summary:

The Finance & Admin Manager is responsible for effective financial management, grants funds tracking and reporting in compliance with the foundations’ policies and procedures and the donors’ guideline and instructions, the local laws and regulations. The Finance & Admin Manager will work closely with program/projects team members to ensure and maintain sound financial management in accordance to the international standards of accounting and the effective internal policies, practices, and procedures.
The Finance & Admin Manager will make sure of smooth running of the RY activities and aid to enable related staff and other stakeholders to carry out the implementation of projects and other activities of the foundation in the most effective and efficient manner. The Finance & Admin Manager must keep efficient, transparent and reliable finance processes and outputs and generate timely and relevant information to facilitate decision-making.
The role tasks will include, but not limited to, management of projects’ budgets, tracking of expenditures, generating regular, up to date and timely financial reports and alerting the management in case of major under/ over spending or any shortfalls.
As member of the executive management team, she/he will actively participate in strategic discussions and provide sound financial oversight and recommendations.

Major responsibilities:

• Manage, lead, direct, train and provide guidance to all finance and accounting activities/functions.
• Set finance and accounting goals in alignment with the RY's mission and objectives
• Set directions, prioritize and organize actions and resources to achieve objectives
• Perform annual review of all the policies and procedures manual and suggesting any required changes and submitting an update request to the board of trustees.
• Responsible for all financial planning, budgeting and forecasting.
• Evaluate, maintain and manage financial systems and internal controls to ensure the efficiency, accuracy, integrity and transparency of all finance activities in accordance with the internal policies and procedures, legal requirements, and the Generally Accepted Accounting Standards and Principles
• Manage daily transactions, financial and admin management and reporting and ensure maintaining effective and efficient controls and budget management and tracking.
• Approve all the payment and sign all issued cheques, bank letter transfer, any other bank documents as a first signature.
• Review and approved the payroll and insure the accuracy of salary cost allocation to the projects according to the actual time.
• Responsible for the cash flow management and cash forecast to ensure liquidity
• Manage the bank and cash balances in different currencies and suggest the limit of balances in local currency to avoid any potential risks.
• Prepare annual budget of overall activities in coordination with related units' managers as required and perform budget revision as may be required
• Lead the monthly close process and the completeness of transactions
• Approve the monthly bank and accounts reconciliations.
• Provide support, advice, and solutions for the management and other units on any financial related issues.
• Provide support, advice, and ensure the capacity building for all partners’ staff and maintain the regular visit as needed.
• Perform / Review variance analysis (actual vs. budgets) on a periodic basis, investigate variations and identify areas of slow or fast run rates or any other challenges and report the results to the project management to help, which in turn will result in efficient management and monitoring of budgets.
• Review reclassifications requests proposed by program staff for eligibility ensuring compliance to donor guidelines and RY’s financial policies and procedures.
• Review expenses on monthly basis to ascertain validity of booking/coding, eligibility and compliance with the donor policies and procedures.
• Review Cost Allocation Methodologies, calculations and entries based on the donors’ guidelines and requirements.
• Prepare and update spending plan for all active grants in conjunction with the appropriate budget holders
• Review, approve, track and report transfer requests to the donors
• Review and Approve all the financial reports including the donors reports as required to ensure accuracy, timely.
• Act as a single point of contacts with donors in all financial issues, including submitting and sending the timely donors financial reports.
• Representing RY in all financial and admin issues with the external parties like Tax Authority, Social Security foundation, Banks…etch.
• Work with the external auditors either for the projects or the foundation and ensure receiving the final reports on time.
• Ensure that the financial statement of the foundation is audited on yearly basis by an independent audit firm on yearly basis.
• Review the audits' reports, audit exceptions, and recommendations, and ensure a timely implementation of the recommendations.
• Ensure that the tax declaration and social security declaration are submitted and approved from the related authority.
• Ensure proper maintenance of records and files.
• Conduct performance feedback sessions and team meetings with the finance staff
• Responsible for the finance and admin staff recruitment, manage, evaluate, train, dismissal of the finance and admin team.
• Supervise the HR and procurement function in coordination with the responsible officers.
• Supervise the administration activities to ensure the availabilities of the facilities and other supporting services.

Qualifications and Skill Requirements

• Bachelor Degree in Accounting and Auditing.
• 7 years' experience in Finance, Accounting & Auditing preferable in NGOs.
• Proven management skills and competence in people management.

Other Skills/Abilities 

• Fundamental and advanced accounting knowledge
• Strong analytical, problem solving and time management skills
• Sufficient leadership skills
• Ability to work on and improve accounting systems
• Sufficient knowledge in Microsoft applications
• Self-motivated, hardworking and self-starter
• Adequate communication skills and comfortable dealing with peers and all management levels
• Ability to establish and maintain effective relationships with peers and management
• Ability to successfully manage multiple tasks/projects and meet short deadlines
• Willing to work long hours as needed to meet deadlines and during peak periods
• Seek additional responsibilities as learning progression occurs
• Commitment to continuous development in professional/functional/technical skills
• Ability to quickly adapt to changes in policies, procedures, responsibilities and workloads
• Ability to work independently
• Committed to maintain high ethical standards, integrity and honesty
• Ability to maintain flexibility and positive relationships and composure, even under difficult circumstances