Finance Officer

Save The Children Logo
Finance/Accounting
Posted on 13 Sep, 2021
Closing on 23 Sep, 2021

Job Description

Finance Officer

ROLE PURPOSE:

The Finance Officer (FO) is over all responsible for daily financial operations of Save the Children International Yemen as per Save the Children International Yemen Country Office (SCI-Y CO) Finance Manual, resolving queries promptly, and maintaining good working relationships with staff and suppliers
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE: 

Reports to: Finance Coordinator   
Staff reporting to this post: Finance Assistant

KEY AREAS OF ACCOUNTABILITY:

  • Maintain complete books of accounts, as per SCI-Y CO Finance Manual.
  • Checking of all payment claims to ensure compliance of SCI-Y policy & procedures, valid Scheme of Delegation, SCI-Y Donors compliance requirements, In-country law and any other official regulatory authority.
  • Ensure that all payments are properly coded to record against active Awards and complete authorisation of respective Budget Holder as per SCI-Y Scheme of Delegation.
  • Ensure that all program implementation activities requires direct or indirect involvement of disbursement of hard cash to suppliers, contractors, beneficiaries should safe guarded by segregation of duty.
  • Assist FC to strengthen internal controls & internal controls environment.
  • Ensure appropriate segregation of duties for each & every financial management task.
  • Actively participate in Budget vs. Actual review meetings.
  • Prepare/review Bank and cash GLACOS, financial data entry on daily basis.
  • On monthly basis follow-up prepayments (like rent, Internet service……..etc.) and manage schedule on FMS.
  • Ensure preparation of staff monthly salary cost allocations whilst close coordination with Human Resource (HR) and CO finance. 
  • Ensure that monthly bank reconciliations for all Bank accounts are prepared on regularly basis. 
  • Assist FC in tracing of all balance sheets accounts on monthly basis and at the end of each award.
  • Maintain Asset & liabilities monthly schedules & reconciliations & ensure that all balances are reconciled with Financial Management system (FMS).
  • Ensure that daily financial matters are handled in a systematic, accurate and transparent manner.
  • Ensure that EFRP is prepared on monthly basis.
  • Monitor cash & bank flows on daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard SCI-Y cash from assessed / known risks.
  • If due to unforeseen reasons institutional banking system services not available any alternative arrangements should be arrange with prior consent of respective Field Manager or Finance Director.
  • Assist Field office & Country office Finance teams during Internal & external audit, donor specific audit, any authorised third party review of financial records.
  • Closely work with Field Office Awards Coordinator to fully understand financial & compliance aspects of donor funded portfolio and use Award Management System (AMS) to understand donor financial compliance requirements.
  • Maintain working relationship with SCI-Y partners and support Field Office & Country Office to ensure smooth financial implementation of projects through partners. 
  • Escalate any noted financial risks / fraud activities directly to Field Manager and Country Finance Director.
  • Submit all Internal & external financial reports in a timely manner. 
  • Review the official e-mails on a daily basis, respond to queries from suppliers and colleagues in a timely and appropriate manner, and ensure any problematic issues are raised with the line manager at the earliest opportunity.
  • Ensure that reporting position to this post fully comply with SCI-Y policy & procedures and arrange on / off job trainings to grow skills in the Field of financial management. 
  • Also responsible for professional direction / delegation / supervision / accountability of reporting staff as per Job Descriptions or any official documentation.

QUALIFICATIONS, EXPERIENCE AND SKILLS

  • Bachelor degree in finance or accounting.
  • Previous 2-3 years financial management experience with good numeracy skills, e.g. to calculate VAT and allocate payments across cost centres.
  • Experience of working in a multi-currency environment.
  • Knowledge of inter-country postings and cost allocations.
  • Ability to work quickly and accurately and attention to detail especially under pressure
  • Excellent MS Excel and analytical skills, ability to work with large amounts of data.
  • Good organisation and administration skills to ensure that all documentation is filed on a timely basis and is easily accessible
  • Excellent communication skills on the phone, face-to-face and in writing to be able to explain processes clearly and resolve queries with suppliers and other colleagues.
  • Ability to plan and prioritise own work to meet deadlines.
  • An energetic, flexible and proactive approach with the ability to work both independently and co-operatively within a team setting and maintain good working relationships
  • Ability to work within set guidelines for the payment of invoices/expenses and identify instances when the guidelines are not being followed.
  • A proactive approach to resolving any issues that may arise, by assessing their impact and identifying those that need to be passed to the line Manager or next level.
  • Commitment to Save the Children values

Desirable

  • Knowledge of Agresso finance system or any other automated financial system
  • Good written & oral English proficiency 
  • Experience of working for emergency responses.
  • Experience to manage one reporting staff

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday 
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 
We are looking for people with enthusiasm and commitment to improve the protection and promotion of the rights of all children and to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.”

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply. You can apply here.

Deadline for submitting applications: 23rd Sep 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل

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