Admin Intern TOR/SOW

TITLE: Intern

Conditions

This position is based in Aden, Yemen.

General Summary

Principle Duties and Responsibilities

• Manage the meeting room schedules as requested by team members
• Arrange, schedule, and contact participants of internal/external meetings/appointments for the Operations Department and all staff, as requested
• Report malfunctions to the IT Department and liaise with the IT to ensure all IT issues are resolved
• Follow up the status of monthly timesheets
• Provide assistance to implement and maintain the onboarding and training plan, liaising with various internal teams, as needed
• Assist in the development and delivery of monthly and weekly reports
• Manage the items in storage including stationery and supplies, keeping registers up-to-date and responding to staff needs on monthly basis
• Prepare procurement requests for office needs, including stationery and supplies. 
• Distribute and follow up on custody forms to be signed by staff, and keep these forms updated
• Coordinate logistics needs for project events including travel arrangements for participation, venue preparation, catering, participant liaison, and preparation of resource materials 
• Maintain an archive of project administrative files, including soft and hard copies of administrative information, and ensure all folders are up-to-date 
• Maintain administrative databases and trackers and ensure they are updated, including the project’s staff database, driver’s logsheets tracker, and fuel consumption tracker
• Perform other tasks as assigned by the Administrative and Logistics Officer to achieve the Project’s goals and objectives.

Education, Qualifications and Equivalent Experience:

• Holds or currently in pursuit of University degree in social sciences (e.g., Business Administration, Business English, Law, Human Resources, etc.) or any relevant degree. 
• Knowledge and skillset in computer literacy including Microsoft Word, emailing, internet searching, and Microsoft excel 
• Professional level language skills in English and Arabic is required
• Strong interpersonal skills that function across the work environment 
• Time management and communication skills, both verbal and written 

Supervision 

The intern will report to the Administrative and Logistic Officer.