Admin Intern This job has ended. You cannot apply anymore.

Chemonics Logo
Posted on 16 Jun, 2022
Closing on 23 Jun, 2022

Job Description

Admin Intern TOR/SOW

TITLE: Intern


This position is based in Aden, Yemen.

General Summary

Principle Duties and Responsibilities

  • Manage the meeting room schedules as requested by team members
  • Arrange, schedule, and contact participants of internal/external meetings/appointments for the Operations Department and all staff, as requested
  • Report malfunctions to the IT Department and liaise with the IT to ensure all IT issues are resolved
  • Follow up the status of monthly timesheets
  • Provide assistance to implement and maintain the onboarding and training plan, liaising with various internal teams, as needed
  • Assist in the development and delivery of monthly and weekly reports
  • Manage the items in storage including stationery and supplies, keeping registers up-to-date and responding to staff needs on monthly basis
  • Prepare procurement requests for office needs, including stationery and supplies. 
  • Distribute and follow up on custody forms to be signed by staff, and keep these forms updated
  • Coordinate logistics needs for project events including travel arrangements for participation, venue preparation, catering, participant liaison, and preparation of resource materials 
  • Maintain an archive of project administrative files, including soft and hard copies of administrative information, and ensure all folders are up-to-date 
  • Maintain administrative databases and trackers and ensure they are updated, including the project’s staff database, driver’s logsheets tracker, and fuel consumption tracker
  • Perform other tasks as assigned by the Administrative and Logistics Officer to achieve the Project’s goals and objectives.

Education, Qualifications and Equivalent Experience:

  • Holds or currently in pursuit of University degree in social sciences (e.g., Business Administration, Business English, Law, Human Resources, etc.) or any relevant degree. 
  • Knowledge and skillset in computer literacy including Microsoft Word, emailing, internet searching, and Microsoft excel 
  • Professional level language skills in English and Arabic is required
  • Strong interpersonal skills that function across the work environment 
  • Time management and communication skills, both verbal and written 


The intern will report to the Administrative and Logistic Officer. 

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل