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Job Description
For our program in Yemen, we are seeking a qualified and highly motivated applicant for [FILED COORDINATOR]; the position will be based in MARIB-YEMEN.
Job Reference Number: MDM/MRB/MGT/1722/004
Position: Field Coordinator
Status: Full-time
Location: Marib
Reporting to: General Coordinator
Technical Line: General Coordinator
MAIN RESPONSIBILITIES
S/he will supervise the overall field project team and ensure close collaboration between the logistic, medical, and administrative departments and good team spirit.
S/he will:
- Ensure smooth implementation of the projects in Marib governorate, according to project proposal including budget monitoring of activities, coordination with other NGOs and government bodies.
- Ensure team security and safety and compliance with security regulations for the staff under her/his own responsibility
- Assess continuously the humanitarian and security situation in the field and timely inform the general coordinator.
I. TASKS DESCRIPTION:
1. Base Management
- Ensure adequate information flow within the different departments (medical, admin/fin, logistic)
- Oversee and coordinate the general functioning of the base and all departments
- Create/maintain a “team spirit” within the different departments and amongst the staff
2. Program implementation and management
- Good planning and implementation, create tools for use by the whole team, support team communication, efficiency, and effectiveness with tasks
- Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative / finance, and medical.
- Continuously assess the needs & adjust the programs to the needs in collaboration with the Coordination team
- Contribute to the definition/revision of MDM strategy in Marib, draw up scenarios and proposals, and support the budget creation/revision for future/new activities in collaboration with the coordination team and relevant departments
3. Logistics/Finance/Administration
- Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and MdM procedures
- Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place (with the support of Finance Co, HR Co, and LogCo), maintained and adhered to so that all support functions are carried out effectively and efficiently
- Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
- Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals
- Ensure, in coordination with the Finance Coordinator that financial needs are well planned according to activities workplan
4. Human Resource Management
- To be responsible for the well-being of all team members; conduct regular team building activities.
- Where relevant, contribute to recruitment and selection of national staff.
- Responsible for the disciplinary and grievance procedures of the national team under his/her line management
- Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur.
- Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
- Carry out appraisals as per MdM standard requirements and procedures.
- Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed.
- Responsible for capacity building and training of national personnel in collaboration with Sanaa coordination as well as HQ.
5. Representation and relations with authorities
- Carry out representation with other NGOs, UN agencies, local and national government bodies, traditional authorities, and other relevant parties.
- Participate on a regular basis in all relevant meetings and be collaborative and build a strong relationship with all partners working in the area.
- When relevant and with the General Coordinator’s approval, represent MdM to donors, authorities, NGOs, and other parties as necessary.
6. Safety and Security Management
- Ensure team security and safety in a highly changeable and volatile security environment in collaboration with the coordination team.
- Proactively monitor the security situation in the project areas and update the Logistic Coordinator / General Coordinator accordingly.
- Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the Logistic Coordinator / General Coordinator accordingly.
- Ensure timely and accurate security/incident reports are sent to the Security and liaison officer in the coordination team / General Coordinator.
7. Reporting
- To elaborate coordination report with the coordination team.
- To ensure regular contacts with General Coordinator.
- To participate in proposals & reports to donors.
PROFILE REQUIRED:
- Higher education in social or political sciences, project management, health promotion, or related studies
- Minimum 2 years’ Experience in a similar position with an international NGO working in emergency contexts, managing programs, preferably within the health sector, or previous field experience with MdM in different contexts
- Previous experience of project planning and budget holding; proposal and report writing
- Experience of security management at the field site level
Skills:
Technical:
- Analyse the issues and challenges in the region
- Analyse the context and the consequences of an intervention, assess the risks and constraints, and identify priorities
- Analyse the external risks and threats to the security of teams, report on this
- Manage and follow a budget
- Prioritise and adapt plans to unforeseen events
- Plan, manage and adapt a project, including in emergencies
- Identify sources of information and actors, and analyse the political, social and economic context
- Identify the levers and barriers to advocacy work
- Understand national and regional strategies and donors, negotiate with donors and the authorities
Soft:
IT:
- Diplomacy, negotiation, and networking skills
- Ability to work under a minimum of supervision
- Willing to live and work in challenging conditions
- Reactivity, anticipation, adaptability, capacity to take initiatives
- Strong problem solving and organizational skills in day to day and crisis situations
- Ability to classify and to manage priorities
- Team spirit
- Capacity to work and to live intense conditions (proximity to an armed conflict, unstable situation for NGOs)
- Strong leadership skills and a supportive management style (experience managing national and expatriate staff).
- Good word and excel skills
Languages:
- Fluent English is mandatory (oral and written), and knowledge of Arabic would be an asset.
CONDITIONS OF EMPLOYMENT
- Type of contract: fixed-term contract
- Reason: New position
- Duration: 12 months (renewable), 1st of Feb 2022
- Rhythm: full-time
- Location: Marib with some travels to the Coordination office in Sana’a and the field office in Aden
How to Apply
Important Notes / مقترحات هامة
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