Field Coordinator This job has ended. You cannot apply anymore.

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Development
Posted on 17 Jan, 2022
Closing on 30 Jan, 2022

Job Description

For our program in Yemen, we are seeking a qualified and highly motivated applicant for [FILED COORDINATOR]; the position will be based in MARIB-YEMEN.

Job Reference Number: MDM/MRB/MGT/1722/004
Position: Field Coordinator
Status: Full-time
Location: Marib
Reporting to: General Coordinator
Technical Line: General Coordinator

MAIN RESPONSIBILITIES 

S/he will supervise the overall field project team and ensure close collaboration between the logistic, medical, and administrative departments and good team spirit.
S/he will:

  • Ensure smooth implementation of the projects in Marib governorate, according to project proposal including budget monitoring of activities, coordination with other NGOs and government bodies.
  • Ensure team security and safety and compliance with security regulations for the staff under her/his own responsibility
  • Assess continuously the humanitarian and security situation in the field and timely inform the general coordinator.

I. TASKS DESCRIPTION:

1.    Base Management

  • Ensure adequate information flow within the different departments (medical, admin/fin, logistic)
  • Oversee and coordinate the general functioning of the base and all departments
  • Create/maintain a “team spirit” within the different departments and amongst the staff

2.    Program implementation and management

  • Good planning and implementation, create tools for use by the whole team, support team communication, efficiency, and effectiveness with tasks
  • Ensure the implementation of the program and its follow-up in its different aspects: logistical, administrative / finance, and medical.
  • Continuously assess the needs & adjust the programs to the needs in collaboration with the Coordination team
  • Contribute to the definition/revision of MDM strategy in Marib, draw up scenarios and proposals, and support the budget creation/revision for future/new activities in collaboration with the coordination team and relevant departments

3.    Logistics/Finance/Administration

  • Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and MdM procedures
  • Ensure appropriate administrative, financial and logistical MdM systems/procedures are in place (with the support of Finance Co, HR Co, and LogCo), maintained and adhered to so that all support functions are carried out effectively and efficiently
  • Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
  • Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals
  • Ensure, in coordination with the Finance Coordinator that financial needs are well planned according to activities workplan

4.    Human Resource Management

  • To be responsible for the well-being of all team members; conduct regular team building activities.
  • Where relevant, contribute to recruitment and selection of national staff.
  • Responsible for the disciplinary and grievance procedures of the national team under his/her line management
  • Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur.
  • Support team members professionally and monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
  • Carry out appraisals as per MdM standard requirements and procedures.
  • Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed.
  • Responsible for capacity building and training of national personnel in collaboration with Sanaa coordination as well as HQ.

5.    Representation and relations with authorities

  • Carry out representation with other NGOs, UN agencies, local and national government bodies, traditional authorities, and other relevant parties.
  • Participate on a regular basis in all relevant meetings and be collaborative and build a strong relationship with all partners working in the area.
  • When relevant and with the General Coordinator’s approval, represent MdM to donors, authorities, NGOs, and other parties as necessary.

6.    Safety and Security Management

  • Ensure team security and safety in a highly changeable and volatile security environment in collaboration with the coordination team.
  • Proactively monitor the security situation in the project areas and update the Logistic Coordinator / General Coordinator accordingly.
  • Ensure that appropriate security guidelines are developed, communicated, adhered to, and regularly reviewed with the Logistic Coordinator / General Coordinator accordingly.
  • Ensure timely and accurate security/incident reports are sent to the Security and liaison officer in the coordination team / General Coordinator.

7.    Reporting

  • To elaborate coordination report with the coordination team.
  • To ensure regular contacts with General Coordinator.
  • To participate in proposals & reports to donors.

 PROFILE REQUIRED:    

  • Higher education in social or political sciences, project management, health promotion, or related studies
  • Minimum 2 years’ Experience in a similar position with an international NGO working in emergency contexts, managing programs, preferably within the health sector, or previous field experience with MdM in different contexts
  • Previous experience of project planning and budget holding; proposal and report writing
  • Experience of security management at the field site level

Skills:

Technical:

  • Analyse the issues and challenges in the region
  • Analyse the context and the consequences of an intervention, assess the risks and constraints, and identify priorities
  • Analyse the external risks and threats to the security of teams, report on this
  • Manage and follow a budget
  • Prioritise and adapt plans to unforeseen events
  • Plan, manage and adapt a project, including in emergencies
  • Identify sources of information and actors, and analyse the political, social and economic context
  • Identify the levers and barriers to advocacy work
  • Understand national and regional strategies and donors, negotiate with donors and the authorities 

Soft:

IT:

  • Diplomacy, negotiation, and networking skills
  • Ability to work under a minimum of supervision
  • Willing to live and work in challenging conditions
  • Reactivity, anticipation, adaptability, capacity to take initiatives
  • Strong problem solving and organizational skills in day to day and crisis situations
  • Ability to classify and to manage priorities
  • Team spirit
  • Capacity to work and to live intense conditions (proximity to an armed conflict, unstable situation for NGOs)
  • Strong leadership skills and a supportive management style (experience managing national and expatriate staff).
  • Good word and excel skills 

Languages:

  • Fluent English is mandatory (oral and written), and knowledge of Arabic would be an asset.

CONDITIONS OF EMPLOYMENT 

  • Type of contract: fixed-term contract
  • Reason: New position
  • Duration: 12 months (renewable), 1st of Feb 2022
  • Rhythm: full-time
  • Location: Marib with some travels to the Coordination office in Sana’a and the field office in Aden

How to Apply

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Important Notes / مقترحات هامة

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