Ended Purchase Network Devices for MRP Office Aden



لتنزيل وثائق المناقصة يرجى الضغط على الملف المرفق في يمين الصفحة

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To: Service Providers

DATE:: May 26, 2019


Purchase Network Devices for MRP Office Aden.

DEADLINE: June 13, 2019, 11:00 AM Hours of Local Time

Dear Sir / Madam:

We kindly request you to submit your Proposal for Purchase Network Devices for MRP Office Aden.

When preparing your Proposal, please be guided by the requirements and conditions below.

Proposals may be submitted via ☐ e-mail,courier mail, facsimile or Hand within Close and

Stamp Envelope Including Vendor Information and Tender Reference Number on body of envelope to the address below:


International Organization for Migration, the UN Migration Agency, Mission in the Republic of Yemen Address: Khor Maksar, the UN Enclave, Aden

It is the responsibility of Bidder to ensure that its proposal will reach the address above on or before the deadline. Proposals that are received by IOM after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your proposal by email, kindly ensure that it is signed, stamped and is in the pdf format, and email subject reflects the tender reference number.


 Please take note of the following requirements and conditions pertaining to this RFP:

Exact Address/es of Delivery Location/s (identify all, if multiple)

MRP Office- AL Basateen, Aden

Currency of Proposal

☒ US Dollars ☐ Local Currency ☐ Other

Proposal, other documentations, including catalogues, instructions and operating manuals, reports shall be in this language

  • English
  • Arabic


Bid Security

Not Required

Acceptable Forms of Bid Security

  • Bank Guarantee (Form F)
  • Any Bank-issued Check / Cashier’s Check / Certified Check

Documents to be submitted

☒ Bid Submission Form (Form A);

☒ Previous experience: A minimum of 3 contracts implemented within the past 3 years proving relevant experience in provision of services indicated in this RFP. At least 2 contracts should be for amount not less than 100,000 USD (Form B);

☒ Statement of Satisfactory Performance from the Top 3 Clients in terms of Contract Value for similar type of services for the past 3 years (Copy of Contracts should be attached).

  • Bid Security (Form F);
  • Reference from Bank certifying availability of organizations bank account.

Period of Validity of Proposals starting the Submission Date

☒ 30 days ☐ 45 days ☐ 60 days

In exceptional circumstances, prior to expiry of the period of validity of Proposals, IOM may request that the Service Providers to extend the period of validity for a specified additional period. The request and the response thereto shall be made in writing. A Service Provider agreeing to the request will not be required or permitted to modify its Proposal.

Partial Proposals

  • Accepted ☒ Not Accepted

Payment Terms

  • Advance payment in the amount of ---
  • Payments  shall  be  made  in  installments  based  on  delivered milestone

☒ 100% upon completion of all the services

Liquidated Damages

IOM reserves the right to charge a penalty of 0.1% of the total price for every day of breach of the delivery schedule by the Service Provider

Evaluation Criteria

☒ Technical responsiveness / Full compliance to requirements and the lowest price;

☒ Full acceptance of the Contract General Terms & Conditions;

☒ Capacity of the company (to be financially sound and duly licensed, with adequate human resources, equipment, competence, expertise and skills necessary to provide the Services);

☒ Experience of implementing similar types of services (minimum required years of experience, company’s reputation, previous experience with IOM and/or other international organizations, recommendation letters and etc.);

☒ Approach, Methodology and Work Plan for performing the assignment.

IOM will award to:

☒ One Service Provider ☐ Multiple Service Providers

Type of Contract to be Signed

  • Service Agreement ☒ Purchase Order

Conditions for Release of Payment

Written Acceptance of Services based on full compliance with RFP requirements

Annexes to this RFP

Bidding Forms attached in a separate volume

Contact Person for Inquiries (Written inquiries only)


Any delay in IOM’s response shall be not used as a reason for extending the deadline for submission, unless IOM determines that such an extension is necessary and communicates a new deadline to the Bidders.

The Bidder shall seal the original copy of the Proposal in an envelope, duly marking Project name, the RFP title and reference number. The envelope shall then be addressed to IOM at the address mentioned above. Proposals can be also sent via email to mentioned above indicating the tender reference in subject of the message.

The Proposal that complies with all of the specifications, requirements and offers the lowest price, as well as, all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Bidders should submit only one Proposal. No alternative Proposals shall be accepted.

IOM reserves the right to award contract to one or more Service Providers and split the Services among multiple Service Providers, as it is considered favorable.

There is no public bid opening for RFPs. IOM shall open the quotations in the presence of an ad-hoc committee formed by IOM, consisting of at least three (3) members. Notification of award shall be sent to successful vendors only. IOM will not send notification letters to unqualified vendors.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by IOM. The unit price shall prevail and the total price shall be corrected. If the Bidder does not accept the final price based on IOM’s re-computation and correction of errors, its Proposal will be rejected.

Price quoted should be inclusive of delivery at final destination indicated in this RFQ.

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by IOM after it has received the quotation. At the time of award of Contract or Purchase Order, IOM reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum fifteen per cent (15%) of the total offer value, without any change in the unit price or other terms and conditions.

IOM reserves the right to accept or reject any quotation, to render any or all of the quotations as non- responsive, and to reject all quotations at any time prior to award of contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for IOM’s action. Furthermore, IOM is not obligated to award the contract to the lowest price offer.

Bidders must declare if they have family or relatives employed by IOM. A Bidder found to have undisclosed conflict of interest with IOM or competing Bidder, shall be disqualified from participating the bid.

IOM implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against IOM, as well as third parties involved in IOM activities. IOM expects its suppliers to adhere to the IOM Vendor Code of Conduct found in this link: www.iom.int

By applying to any tender, your company is accepting the above terms.