Ended Consultancy Service for Monitoring and Evaluation of Diakonie Katastrophenhilfe (DKH)

TENDER / REQUEST FOR QUOTATIONS

THIRD-PARTY MONITORING (TPM)

Consultancy Service for Monitoring and Evaluation of Diakonie Katastrophenhilfe (DKH) Funded Projects in Yemen

Posted  3 Sep 2020

Closing date  19 Sep 2020

Diakonie Katastrophenhilfe (DKH) is a German non-government organisation that renders humanitarian aid in 36 countries across the world. DKH supports people who are affected by natural disasters, war and displacement and who are not able to cope on their own in the emergency situation they find themselves in. The work is guided by the Humanitarian Principles and the Core Humanitarian Standards (CHS). It is DKH's approach to work through a global network of partner organisations. DKH is part of the Evangelisches Werk für Diakonie und Entwicklung e.V. (EWDE), one of the biggest welfare institutions in Germany.

DKH provides technical and other backstopping support to all partner organisations within its area of responsibility. It also continuously aims at increasing and further strengthening relations with local partners on the ground and building their capacities.

The purpose of this request for proposals is to solicit competitive offers for the provision of monitoring and evaluation services for two DKH funded projects in Yemen. DKH seeks to contract a TPM entity to assist to accurately capture information, verify activities, analyse data on implemented project activities, and provide constructive guidance to DKH and its partner organizations. In particular, the TPM entity will be an essential quality assurance activity where DKH has no or limited access to for various reasons. DKH will use the outcome of this monitoring activity to improve current and future projects.

The overall objective of TPM is to:

Visually and orally verify the implementation of project activities and its impact on the target population, as outlined in the respective proposal and in adherence to humanitarian principles (Neutrality, Impartiality, Independence and Humanity) and standards (Sphere, INEE and etc.), international best practices and Core Humanitarian Standards.

Specific objectives of TPM:

DKH is working towards application of the Core Humanitarian Stadards and encourages partner organizatiıons to do so. The Core Humanitarian Standards on Quality and Accountability sets out nine commitments and quality criterion that DKH puts into the center of its monitoring and evaluatioın approach. While the TPM is conducted to verify that the project activities are implement according to the project proposal and specific TPM objectives will be identified for each standard in line with the approved project proposal, each TPM cycle may also focus on some or all of these nine standards.

DKH invites entities which are experienced on Third Party Monitoring and have access to the target project locations in Yemen. The selected supplier is expected to be competent on conducting monitoring and evaluation activities below:

  • Beneficiary surveys to measure project outcomes, through tools such as Post Distribution Satisfaction, Coping Strategy Index, Food Consumption Score and household visits
  • Project Site visits and verification of project activities
  • Individual Observations of the surveyor
  • Key Informant Interview
  • Focus Group Discussions
  • Strong analysis and English report writing skills

Scope of the two projects:

Project #1

Period: 15st December 2019 to 30th December 2020

Target group: 8,500 HH

Overall Objective: Contribute to saving lives for most vulnerable displaced people and host community through improved access to water, sanitation and hygiene at displacements sites in Abs and Khairan Al-Moharraq district, Hajjah governorate

Specific Objective 1: Scale-up first line and second-line WASH assistance in displacement areas by providing access to water and basic sanitation and hygiene services, reducing outbreaks of cholera and infectious diseases

Result 1:  8,500 HHs in displacement areas received first line and second-line WASH assistance by providing access to water and basic sanitation and hygiene services.

Output indicators

  • 1,000 latrines are constructed and handed-over to IDP households in Hajja governorate.
  • 1,000 IDP households in Hajja governorate received hygiene promotion sessions and awareness materials.
  • Water-networks reaching 8,000 IDP and host community HHs in Hajja governorate have been rehabilitated.
  • Water purification plant catering to 500 IDP and host community HHs in Hajja governorate has been installed and functioning on-site.
  • 15 Handwashing station in IDP sites in Abs-Hajja governorate has been installed.
  • Abs COVID-19 Isolation center equppied in Abs district- Hajja governorate.

Project #2

Period: 1st January 2020 to 30th October 2020

Target group: 400 vulnerable HHs; 4 Health Centers; 12 Micro/Small and Medium Size Enterprises

Overall Objective: Increased access to food for highly vulnerable families through providing food baskets adhering to FSAC minimum standards and contribute to response to exacerbate the impact of COVID-19 on already vulnerable HHs for 400 HHs in As Sabain and Maeen Districts of Amant Al Asimah Governorate.

Specific Objective 1: Provide life-saving food assistance to most vulnerable people through an effective, targeted response, through cash or voucher assstance (CVA) to purchase food confirming to FSAC minimum food baskets to severely food insecure families; 400 HHs (545 men, 571 women, 823 boys, 857 girls) in As Sabian and Maeen Districts in Amant Al Asimah.

Specific Objective 2: Contribute to COVID-19 response for 400 vulnerable HHs and 4 Health Centres

Result 1:  At least 400 HHs in As Sabain and Maeen Districts in Amant Al Asimah of highly vulnerable families and newly displaced and host families in high priority have equitable and equal access to life-saving humanitarian response

Result 2 . At least 400 HHs in As Sabain and Maeen Districts in Amant Al Asimah of highly vulnerable families and newly displaced and host families in high priority have equitable and equal received COVID-19 kits and at least 4 health care centers have receive COVID-19 basic materials adopting do no harm principle.

Result 3 . At least 12 existing Micro, Small & Medium Enterprises (MSME) are able to upscale/refocus production of soap and/or PPE

To apply

All interested parties that either seek to submit an offer for this TPM service or those who want to be included as potential suppliers for future TPM services (and added to our supplier database), must write to: applications.yem@diakonie-katastrophenhilfe.org

and submit:

  • Company profile
  • Indicating if they seek to submit an offer or want to be added to our supplier database

Qualified parties interested to submit an offer will receive:

  • One (1) General Terms of Reference; and
  • Two (2) Project Specific Terms of References (one for each project)

Offer submissions should contain at least:

  1. Technical proposal, including:
    • CVs of key staff assigned and their roles (indicating total gender distribution)
    • Number of days of field work and office work per team member
    • Proposed number of beneficiaries for survey, number of KII and number of FGD, including sampling methodology (see point 5.3 of the project specific ToRs)
      • At least two field visits between October and December to project #1
      • At least one field visit in October to project #2
  2. Financial proposal, with detailed breakdown including:
    • Daily fees per staff member and number of days each (in USD)
    • Per Diems for food and drinks
    • Accommodation
    • Transportation costs
    • Additional Cost
  3. Supporting documents
    • Valid VAT and TAX ID certificate
    • Valid Trade/Business License
    • Clear copy of the identity card /passport of the legal representative of the company. 
    • Company profile
    • Work experience (with both international and local organizations) and indicate specific familiarity with conducting TPM work against the Core Humanitarian Standards

Manner of Submission: Proposals shall be in PDF format and signed and stamp by the authorized person

Deadline for Submission:  Saturday 19 September 2020 – 17:00 pm Yemen time


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