INVITATION TO BIDS: \

ITB/CO/YEMSA/21/05

The Office of the United Nations High Commissioner for Refugees - with its Branch Office Sana'a, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in Sana'a would like to establish a Frame Agreements and invites qualified companies to provide a firm offer for the supply of the following: 

-    Wooden Poles and Plates

CLOSING DATE AND TIME FOR SUBMISSION: Wednesday 15 September 2021 – 23:59 hrs Yemen Time.

Follow all instructions mentioned on bidding documents listed below, which are available on this LINK 

-    ITB Document 
-    Annex A:    Technical Specifications
-    Annex B:    Technical Offer Form
-    Annex C:    Financial Offer Form 
-    Annex D:    Vendor Registration Form 
-    Annex E1:     English version UNHCR General Conditions of Contracts for the Provision of Goods and Services – 2018
-    Annex E2:     Arabic version UNHCR General Conditions of Contracts for the Provision of Goods and Services – 2018
-    Annex F:    UN Supplier Code of Conduct
-    Annex G:  Submission Checklist and Acknowledgements

Please confirm your intention to participate on this tender before the tender deadline by return e-mail to YEMSASU@unhcr.org as to:
- Your confirmation of receipt of this invitation to bid
- Your company Name, email address, phone number
- Your intention to participate on this tender
- Email Subject should be: ITB/CO/YEMSA/21/05 SUPPLY OF WOODEN POLES AND PLATES

SUBMISSION OF BID:

1- Submission of Bid securities:

• The bids shall be submitted electronically to the designated email bidding- box account. 
• Bidders shall include a copy of the Bid Security in their respective Technical Offers
• Bidders must send original Bid Security via courier or by hand delivery to UNHCR BO Sana’a before the closing deadline of this tender on 15/09/2021 at 23:59 Yemen time and as per the following instructions:

Sent to UNHCR in a sealed envelope;
The envelope shall clearly state:
BID SECURITY
TENDER REFERENCE NO. ITB/CO/YEMSA/21/05
BID OPENING COMMITTEE SECRETARY,
UNHCR BO SANA’A,
ALGERIA STREET 38, BUILDING No. 2,
SANA’A, YEMEN

2- Submission of Samples: 

• The sample must contain a label of marking which can clearly identify the Bidder and the tender reference number ITB/CO/YEMSA/21/05.
• Each Sample must accompany two (2) copies of delivery note on the letter headed paper of the Bidder, of which one copy will be returned as receipt confirmation to the Bidder after signature of the UNHCR staff responsible for receiving the samples and another copy with be kept with UNHCR for records and future reference.
• Bidders must send the samples to the following address:

UNHCR BO SANA’A,
ALGERIA STREET 38, BUILDING No. 2,
SANA’A, YEMEN
UNHCR BO Sana’a Contact Phone No.: Tel: 01469771 or 01469772

3- Submission of Bid: 

• The offers must bear your official letter head, clearly identifying your company.
• Bids should be submitted by e-mail and all attachments must be in PDF format only.
• Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as *.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif and *.tiff. Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server).
• The Technical and Financial Offers submitted electronically must be sent in separate emails.
• Bid submitted by email must be sent ONLY to: YEMSATEN@UNHCR.ORG 
• The Technical Offer and Financial Offer submitted electronically must be sent in separate emails. Failure to do so will result in disqualification of your offer.

For more information, please contact UNHCR BO

Tel: 01469771 or 01469772

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.