Update 2: An updated cover letter was added to the ad below. Interested suppliers must check the updated letter added Wed. August 17th, 2022

Update: The following amendments have been made to the ITB:

1. Annex A: Technical Specifications
2. Annex B: Technical Offer Form
3. Annex C: Financial Offer Form
4. The deadline for receipt of questions is on 24/08/2022 at 16:00 hrs Yemen time.
5. The bidders must send original Bid Security via courier or by hand delivery to UNHCR Sub-Office Aden before the closing deadline of this tender on 04/09/2022 at 15:00 Yemen time.

INVITATION TO BID

ITB/SOADEN/002/22

The Office of the United Nations High Commissioner for Refugees - with its Sub-Office Aden, Republic of Yemen - has an international mandate to provide international protection and to seek solutions for the problem of refugees in Yemen. In addition, The Office assumes the lead responsibility for protection, emergency shelter and camp management for internally displaced persons in Yemen. The work of the Office is of an entirely non-political character.

The Office in  Aden would like to establish Frame Agreements and invites qualified suppliers to provide a firm proposal for the: 

Supply of Transitional Shelter Kits

CLOSING DATE AND TIME FOR SUBMISSION: Sunday 04 Sep 2022 – 23:59 hrs Yemen Time.

Follow all instructions mentioned in bidding documents listed below, which are available on this LINK: 

• ITB Cover Letter
• Annex A:    Technical specifications
• Annex B:    Technical Offer Form
• Annex C:    Financial Offer Form
• Annex D:    Vendor Registration Form 
• Annex E1:    UNHCR General Conditions of Contracts for the Provision of Goods – 2018 version – English
• Annex E2:    UNHCR General Conditions of Contracts for the Provision of Goods – 2018 version – Arabic
• Annex F:    UN Supplier Code of Conduct
• Annex G:    Submission Checklist and Acknowledgements

Please confirm your intention to participate in this tender before the tender deadline by return e-mail to YEMADSU@UNHCR.ORG as to:

- Your confirmation of receipt of this invitation to bid
- Your company name, email address, phone number
- Your intention to participate in this tender
- Email Subject should be: ITB/SOADEN/002/22 SUPPLY OF TRANSITIONAL SHELTER KITS

Requests For Clarifications

Bidders are required to submit any request for clarification or any question in respect of this ITB by e-mail to YEMADSU@UNHCR.ORG The deadline for receipt of questions is on 24/08/2022 at 16:00 hrs Yemen time. Bidders are requested to keep all questions concise.

SUBMISSION OF BID:

The offers must bear your official letterhead, clearly identifying your company.

Bids should be submitted by e-mail and all attachments must be in PDF format only.

Copies of the *.pdf format documents may, as an addition, be included in Excel or other formats such as *.doc, *.docx, *.xls, *.xlsx, *.rtf, *.png, *.jpg, *.jpeg, *.txt, *.zip, *.ppt, *.pptx, *.bmp, *.rar, *.gif, *.tif and *.tiff. Executable files (*.exe, *.bat, *.cmd, etc.) shall not be uploaded as such extensions are filtered and are rejected by the UNHCR email server).

Bid submitted by email must be sent ONLY to: YEMADTEN@UNHCR.ORG 

The Technical Offer and Financial Offer submitted electronically must be sent in separate emails. Failure to do so will result in disqualification of your offer.
It is your responsibility to verify that all e-mails have been received properly before the deadline. Please limit the size of attachments to a maximum of 10 MB so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in e-mail subject field:

• Bid ref.# ITB/SOADEN/002/22;
• Name of your firm with the title of the attachment;
• Whether the email is part of the Technical Offer or the Financial Offer.
• Number of e-mails that are sent (example: 1 of 3, 2 of 3, 3 of 4);

For example: ITB/SOADEN/002/22 Company ABC; Technical Offer (email 1 of 2)

ITB/SOADEN/002/22 Company ABC; Financial Offer (email 2 of 2).

For more information, please contact UNHCR Sub-Office Aden

Tel: 02-231441 or 02-235111

Bids received after the deadline or sent to another address will be rejected.

UNHCR is not bound to accept any application or give reasons for rejection or acceptance.